Can I allocate unit expenses to purchase invoices?

Summary

The following article explains how to allocate vehicle expenses to purchase invoices.

Setting up a Vehicle Expense Supplier

Before you can allocate vehicle expenses to purchase invoices, you need to set up a Vehicle Expense Supplier.

• Go to " Purchase Ledger Supplier File Maintenance Add or Edit Suppliers".
• Search for a supplier that does vehicle expense work for you.
• Highlight the chosen supplier and press [Edit] or <F5> to make amendments to the supplier.
• Select the "Links" tab.
• At "Vehicle expense supplier?", choose 'Yes'
• At "Default vehicle expense", you may enter a default expense category for this supplier.
• Press [Done] or <Esc> and then 'Accept' the changes.

Allocating a Vehicle Expense to a Purchase Invoice

• Enter a Purchase ledger posting document using a supplier set up to be a Vehicle Expense Supplier using the steps above.
• When you 'Accept' the document, you will be asked "Do you want to allocate this document against vehicle expenses?". Choose 'Yes' and you will be taken to the "Vehicle Expenses" tab.
• Press [Add] or <F6> to create a new vehicle expense.
  • The popup from here will have also ask for a "Vehicle" which is the vehicle this expense applies to. Also there is no place to enter the "Date" or "Reference", these will be filled in automatically using the details on the document.
• Once you have added all the vehicle expenses you need, press [Done] or <Esc> and then 'Accept' the changes to post the document as well as the vehicle expenses.

See also

• Do I have to remember all these Account Codes?
• How do I Post Expenses against a Vehicle?
• Posting Purchase Invoices

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Keywords AND Misspellings

Purchase, Invoice, Posting, Credit, Vehicle, Expense

Tags

PL03 SL03 VS58