How do I setup printing to PDF?

Summary

The following article explains how to install a PDF printer within windows so you can use this to save documents you would normally print in Platinum to a PDF file.

Warning: It is important to have a PDF file viewer installed on you PC if you don't have one already. One of the most popular is the Adobe Acrobat Reader available for download here - http://www.adobe.com/uk/products/acrobat/readstep2.html

Installing the PDF Printer

Though there are many PDF printing utilities out there the one we recommend is called PDF995 (http://www.pdf995.com/). A Free evaluation copy (or Sponsored copy) is available for download. This will bring up a small sponsor box just before the PDF is produced. (This delay can be removed by buying a Licence for the software. Contact our sales team and we can purchase the licence and install it all for you or you can buy and it from the suppliers website and install it yourself.)

The following steps talk you through downloading and installing the evaluation version of the software.

Note: It is important ALL the parts of the software are downloaded and installed in the correct order.

Installing the PDF995 Printer Driver

• Click the link below to download the "PDF995 Printer Driver"

http://www.software995.net/bin/pdf995s.exe

• Click [Save] and save to your preferred location (E.G. Desktop, My documents etc)
• Go to the save location and Double Left Click the file "pdf995s.exe" The file will install automatically and bring up a readme file giving help on PDF995 and it use.

Installing the PDF995 Free Converter

• Click the link below to download the "Free Converter"

http://software995.com/cgi-bin/link.pl

• Click [Save] and save to your preferred location (E.G. Desktop, My documents etc)
• Go to the save location and Double Left Click the file "ps2pdf995.exe" The file will install automatically and bring up a readme file giving help on PDF995 and it use.

Setting up the Platinum Print Record

Go to "Options" -> "Printing" or Press <Alt+P>.

• This will bring up the "Print Record Override" box by pressing <F1> to move through the print records find you first available print record number (e.g. '05').
• Type in the next free number you have found (e.g. '05') and press <Shift+F10>.
• This will bring ask if you want to [Create] a new record [Copy] An existing one or [Re-enter] the record number. Left Click [Copy]
• Type in the Print Record field '01', this will create a print record with you selected number that is an exact copy of print record '1' (The Windows Default printer).
• Arrow key down to the "Name:" Field and type 'PDF PRINTER'.
• Arrow key down to the "Print Device:" Field and edit the line to read 'WIN:PDF995'.
• Press <Esc> [Accept].

Printing a Platinum Document to PDF

• when you are for example printing a report, get yourself to the point where the next button you press would normally print press <Alt+P>
• Type in the number of the 'PDF PRINTER' record (e.g. '05') or press <F1> to get to that number.
• Press <Enter>.
• Then press appropriate key to print (e.g. in a report <F2>.
• This will go through exactly the same process as a normal print (i.e. you will see th normal "Printer Status" box).
• A PDF995 Save as box will then appear allowing you to save the Doc with your preferred name, any Platinum PDF print will always default to a name of "Platinum Document.pdf".
• If you have the Free version of PDF995 the sponsor box will appear for approx 10 seconds and a smaller add box will appear advertising other Software995 products. This can be closed.
• The document will appear in your default PDF file viewer.

See also

• How do I Print a PDF and Attach it to an Email?

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Keywords AND Misspellings

PDF, PRINTING, ADOBE, PDF995, OUTPUT