Difference between revisions of "How do I add a new country?"
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This article explains how to add a new country so that it can be assigned to an account located in a different country that is not your local country. | This article explains how to add a new country so that it can be assigned to an account located in a different country that is not your local country. | ||
| − | == Creating a New Country == | + | == More Information == |
| − | Go to "Sales Ledger" -> "Customer File Maintenance" -> "Add or Edit Customers" | + | === Creating a New Country === |
| + | Go to "Sales Ledger" -> "Customer File Maintenance" -> "Add or Edit Customers". | ||
* Once in "Customer Properties", click on the {{Button|Invoicing}} tab. | * Once in "Customer Properties", click on the {{Button|Invoicing}} tab. | ||
* Click on the {{DataPrompt|Country:}} field. | * Click on the {{DataPrompt|Country:}} field. | ||
| − | * Press {{KeyPress|C | + | * Press {{KeyPress|C-F1}} to search for the Country to check that it does not already exist. |
{{Note|text=A screen prompt should appear informing you that "No matching items found". This means you can create the desired Country in the system.}} | {{Note|text=A screen prompt should appear informing you that "No matching items found". This means you can create the desired Country in the system.}} | ||
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* Click the {{Button|OK}} button to close down the screen prompt as above. | * Click the {{Button|OK}} button to close down the screen prompt as above. | ||
* Back in the country search, click the {{Button|Add}} button. | * Back in the country search, click the {{Button|Add}} button. | ||
| − | * At the {{DataPrompt|Country:}} field, enter a code for this country and press {{KeyPress|Enter}}, e.g. | + | * At the {{DataPrompt|Country:}} field, enter a code for this country and press {{KeyPress|Enter}}, e.g. {{DataValue|KSA}} for ''The Kingdom of Saudi Arabia''. |
| − | * At the {{DataPrompt|Description:}} field, enter in the name of the country. e.g | + | * At the {{DataPrompt|Description:}} field, enter in the name of the country. e.g {{DataValue|Saudi Arabia}}}. |
=== Adding Settings for the Country === | === Adding Settings for the Country === | ||
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* Click on the {{Button|Parameters}} tab. | * Click on the {{Button|Parameters}} tab. | ||
| − | * At the {{DataPrompt|Currency:}} field, enter the [[How do I Add a New Currency?|currency]] code for this country. You can search for the code by pressing {{KeyPress|C | + | * At the {{DataPrompt|Currency:}} field, enter the [[How do I Add a New Currency?|currency]] code for this country. You can search for the code by pressing {{KeyPress|C-F1}},and entering the country. |
* On the {{DataPrompt|Other EC member state:}}, enter {{DataValue|Y}} if this country is an other EC member state. See the HMRC website for a list if you are not sure. | * On the {{DataPrompt|Other EC member state:}}, enter {{DataValue|Y}} if this country is an other EC member state. See the HMRC website for a list if you are not sure. | ||
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* At the {{DataPrompt|UN country code:}} field, simply enter the 3 digit code given to the country by the UN. | * At the {{DataPrompt|UN country code:}} field, simply enter the 3 digit code given to the country by the UN. | ||
| − | * At the {{DataPrompt|V.A.T. report country code:}}, enter the code which is defined by HM Revenue & Customs for this country. | + | * At the {{DataPrompt|V.A.T. report country code:}}, enter the code which is defined by HM Revenue & Customs for this country. This is the code that is needed for Intrastats and EC Sales statistics before submitting them to HM Revenue & Customs. |
* On the {{DataPrompt|V.A.T. rate:}}, enter the default V.A.T. rate for this country. | * On the {{DataPrompt|V.A.T. rate:}}, enter the default V.A.T. rate for this country. | ||
* Press {{KeyPress|Esc}}. | * Press {{KeyPress|Esc}}. | ||
* Click {{Button|Accept}}. | * Click {{Button|Accept}}. | ||
* To save the customer record, press {{KeyPress|Esc}} and click {{Button|Accept}} on the screen prompt that appears. | * To save the customer record, press {{KeyPress|Esc}} and click {{Button|Accept}} on the screen prompt that appears. | ||
| − | |||
== See Also == | == See Also == | ||
Revision as of 09:20, 23 June 2009
Contents
Summary
This article explains how to add a new country so that it can be assigned to an account located in a different country that is not your local country.
More Information
Creating a New Country
Go to "Sales Ledger" -> "Customer File Maintenance" -> "Add or Edit Customers".
- Once in "Customer Properties", click on the [Invoicing] tab.
- Click on the "Country:" field.
- Press <Ctrl+F1> to search for the Country to check that it does not already exist.
 | A screen prompt should appear informing you that "No matching items found". This means you can create the desired Country in the system. |
Creating the Country Code
- Click the [OK] button to close down the screen prompt as above.
- Back in the country search, click the [Add] button.
- At the "Country:" field, enter a code for this country and press <Enter>, e.g. 'KSA' for The Kingdom of Saudi Arabia.
- At the "Description:" field, enter in the name of the country. e.g 'Saudi Arabia'}.
Adding Settings for the Country
You may need to enter other settings for the country, so to do this:
- Click on the [Parameters] tab.
- At the "Currency:" field, enter the currency code for this country. You can search for the code by pressing <Ctrl+F1>,and entering the country.
- On the "Other EC member state:", enter 'Y' if this country is an other EC member state. See the HMRC website for a list if you are not sure.
| This is according to the definition from HM Revenue & Customs for V.A.T. purposes and may differ from the current full list of EC member states. |
- At the "UN country code:" field, simply enter the 3 digit code given to the country by the UN.
- At the "V.A.T. report country code:", enter the code which is defined by HM Revenue & Customs for this country. This is the code that is needed for Intrastats and EC Sales statistics before submitting them to HM Revenue & Customs.
- On the "V.A.T. rate:", enter the default V.A.T. rate for this country.
- Press <Esc>.
- Click [Accept].
- To save the customer record, press <Esc> and click [Accept] on the screen prompt that appears.
See Also
