Difference between revisions of "How do I return a unit to a supplier?"
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== Summary == | == Summary == | ||
− | This article explains how to create a returns order when sending a unit back to a supplier and refers to the Unit Purchase Ordering system. | + | This article explains how to create a returns order when sending a unit back to a supplier and refers to the Unit Purchase Ordering system. |
Please ensure you are on Platinum version 5th July 2021 or later. | Please ensure you are on Platinum version 5th July 2021 or later. | ||
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== More Information == | == More Information == | ||
− | Follow the steps in [[How do I create a unit purchase order?#Via Unit Purchase Order Processing|this]] article to create a manual order. | + | Follow the steps in [[How do I create a unit purchase order?#Via Unit Purchase Order Processing|this]] article to create a manual order. |
− | * When entering the unit details specify the {{DataPrompt|stock number}} being returned and enter the nett purchase {{DataPrompt|Price}} for the unit as a '''negative''' value. | + | * When entering the unit details specify the {{DataPrompt|stock number}} being returned and enter the nett purchase {{DataPrompt|Price}} for the unit as a '''negative''' value. |
− | * [[How do I process a unit purchase order?|Process]] the order by tagging the item and clicking {{Button|receive}}. This has the effect of posting a Credit value to your Unit Stock Value nominal centre and a Debit value to your Unit Accruals nominal centre. This also updates the unit record to show a negative cost price. | + | * [[How do I process a unit purchase order?|Process]] the order by tagging the item and clicking {{Button|receive}}. This has the effect of posting a Credit value to your Unit Stock Value nominal centre and a Debit value to your Unit Accruals nominal centre. This also updates the unit record to show a negative cost price. |
* [[How do I process a unit purchase order?#Allocating a Purchase Invoice|Allocate]] the supplier credit note to the order item. | * [[How do I process a unit purchase order?#Allocating a Purchase Invoice|Allocate]] the supplier credit note to the order item. | ||
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* Once you have received the credit note you should amend the unit record: | * Once you have received the credit note you should amend the unit record: | ||
** Change the unit {{DataPrompt|Status}} to a suitable {{DataValue|Returned to Supplier}} status. | ** Change the unit {{DataPrompt|Status}} to a suitable {{DataValue|Returned to Supplier}} status. | ||
− | *** If you do not have a status then create one by pressing {{KeyPress|S-F10}} on the status field and entering a code and description but ensure the {{DataPrompt|In Stock}} setting is set to {{DataValue|No}}. | + | *** If you do not have a status then create one by pressing {{KeyPress|S-F10}} on the status field and entering a code and description but ensure the {{DataPrompt|In Stock}} setting is set to {{DataValue|No}}. |
** On the {{Tab|Purchase}} tab set the unit cost price to zero and clear the {{DataPrompt|VAT}} and {{DataPrompt|Total Cost}} fields. | ** On the {{Tab|Purchase}} tab set the unit cost price to zero and clear the {{DataPrompt|VAT}} and {{DataPrompt|Total Cost}} fields. | ||
− | ** Change the {{DataPrompt|Valuation excluded}} flag to{{DataValue|Yes}} then click {{Button|Done}} and {{Button|Accept}}. | + | ** Change the {{DataPrompt|Valuation excluded}} flag to{{DataValue|Yes}} then click {{Button|Done}} and {{Button|Accept}}. |
{{Information|text=Amending the unit price and changing the status to a no-stock status will result in a final posting to Debit your Unit Stock Value Nominal centre and Credit your Unit Accruals Nominal centre.}} | {{Information|text=Amending the unit price and changing the status to a no-stock status will result in a final posting to Debit your Unit Stock Value Nominal centre and Credit your Unit Accruals Nominal centre.}} |
Revision as of 05:28, 25 June 2021
Summary
This article explains how to create a returns order when sending a unit back to a supplier and refers to the Unit Purchase Ordering system.
Please ensure you are on Platinum version 5th July 2021 or later.
This article explains how to check your version: How do I check when I last had a Platinum update?
This article explains how to update your Platinum system: Downloading a Platinum update
Please see How do I configure unit purchase order processing? to ensure your system is correctly configured.
More Information
Follow the steps in this article to create a manual order.
- When entering the unit details specify the "stock number" being returned and enter the nett purchase "Price" for the unit as a negative value.
- Process the order by tagging the item and clicking [receive]. This has the effect of posting a Credit value to your Unit Stock Value nominal centre and a Debit value to your Unit Accruals nominal centre. This also updates the unit record to show a negative cost price.
- Allocate the supplier credit note to the order item.
- Once you have received the credit note you should amend the unit record:
- Change the unit "Status" to a suitable 'Returned to Supplier' status.
- If you do not have a status then create one by pressing <Shift+F10> on the status field and entering a code and description but ensure the "In Stock" setting is set to 'No'.
- On the [Purchase] tab set the unit cost price to zero and clear the "VAT" and "Total Cost" fields.
- Change the "Valuation excluded" flag to'Yes' then click [Done] and [Accept].
- Change the unit "Status" to a suitable 'Returned to Supplier' status.
Amending the unit price and changing the status to a no-stock status will result in a final posting to Debit your Unit Stock Value Nominal centre and Credit your Unit Accruals Nominal centre. |
See also
- How do I configure unit purchase order processing?
- How do I produce a purchase order for a unit?
- How do I create a unit purchase order?
- How do I process a unit purchase order?
- Unit order reports
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