Difference between revisions of "What does nominal review show me?"
Katy Kitchen (talk | contribs) (→More Information) |
Katy Kitchen (talk | contribs) (→More Information) |
||
Line 17: | Line 17: | ||
* At {{DataPrompt|Centre to}} enter the last centre to look at or press {{KeyPress|C-F1}} to search for a centre. | * At {{DataPrompt|Centre to}} enter the last centre to look at or press {{KeyPress|C-F1}} to search for a centre. | ||
* You may leave these fields blank to look at all Nominal Centres. | * You may leave these fields blank to look at all Nominal Centres. | ||
− | * If you wish to narrow down the range of centres at {{DataPrompt|Centre type}} select the type of centres to include in your search e.g. {{DataValue|P&L}}. This will then default to {DataValue|All}} or use the dropdown to select a specific type of centre e.g. {{DataValue|Overhead}}. | + | * If you wish to narrow down the range of centres at {{DataPrompt|Centre type}} select the type of centres to include in your search e.g. {{DataValue|P&L}}. This will then default to {{DataValue|All}} or use the dropdown to select a specific type of centre e.g. {{DataValue|Overhead}}. |
* To look at a specific Journal or range of Journals, enter the numbers in {{DataPrompt|Journal from}} and {{DataPrompt|to}}. | * To look at a specific Journal or range of Journals, enter the numbers in {{DataPrompt|Journal from}} and {{DataPrompt|to}}. | ||
* At {{DataPrompt|Date from}} and {{DataPrompt|to}}, enter the date range to use. The figures displayed will show an {{Tab|Opening Balance}} up to the {{DataPrompt|Date from}} to allow you to see a {{Tab|Cumulative Balance}}. | * At {{DataPrompt|Date from}} and {{DataPrompt|to}}, enter the date range to use. The figures displayed will show an {{Tab|Opening Balance}} up to the {{DataPrompt|Date from}} to allow you to see a {{Tab|Cumulative Balance}}. |
Revision as of 09:53, 20 January 2022
Contents
Summary
The Nominal Review is a very useful option to allow you to view, add or edit Nominal Transactions.
More Information
From here you can:
- View Manual and Automatic Journals.
- View Current and Historic data.
- Preview items waiting to be updated from the Sales Ledger and Purchase Ledger .
- Print lists of transactions, balances and individual journals.
- Edit certain types of journal.
![]() | The instructions below explain how to use each of the fields displayed when you enter Nominal Review. You do not have to fill them all in. |
Go to " Nominal Ledger Nominal Review".
- At "Centre from" enter the first centre to look at or press <Ctrl+F1> to search for a centre.
- At "Centre to" enter the last centre to look at or press <Ctrl+F1> to search for a centre.
- You may leave these fields blank to look at all Nominal Centres.
- If you wish to narrow down the range of centres at "Centre type" select the type of centres to include in your search e.g. 'P&L'. This will then default to 'All' or use the dropdown to select a specific type of centre e.g. 'Overhead'.
- To look at a specific Journal or range of Journals, enter the numbers in "Journal from" and "to".
- At "Date from" and "to", enter the date range to use. The figures displayed will show an [Opening Balance] up to the "Date from" to allow you to see a [Cumulative Balance].
- "Filter on" is used to track down a transaction e.g. to search for journals relating to a specific unit, you could enter the unit Stock Number here. This is an in depth search so may take a while to return results.
- "Profit and loss cleardown?" should usually be set to 'No'.
![]() | When the Profit & Loss Audit Trail and Cleardown is run at a Year end, an internal posting is made to return the P&L Centre balance to zero. To get a running total for a Profit & Loss Centre you should ignore these postings. |
- "Include historic?" should be set to 'Yes'. This ensures you will see the correct balances for all centres.
- "Include current?" should be set to 'Yes'.
- Sales Ledger and Purchase Ledger transactions which have not yet been updated to the Nominal Ledger will not be visible in Nominal Review unless "Include preview?" is set to 'Yes'.
- Click [Search] or press <F2> to view the results.
Viewing Transactions for a range of Centres
Centres will be listed on screen and will show :
- An [Opening Balance] up to the "Date from".
- A [Period Total] for the Date range entered.
- The [Nominal Balance] shows the value posted directly to/updated to the Nominal Ledger for the period.
- Any Sales Ledger and Purchase Ledger transactions which have not yet been updated to the Nominal Ledger are shown in the next two columns, i.e. Invoices, Credits and Payments to/from Customers and Suppliers.
- The [Preview Bal.] adds/deducts the balances in the Sales Ledger and Purchase Ledger columns to the Nominal Ledger balance.
- Select a Centre and click [Choose] to view the transactions that make up the balances shown.
Viewing Transactions for a specific Centre
The first line will show the "Opening Balance" up to the "Date from".
- The colour of each transaction indicates whether it is:
- 'Historic'
- A transaction which has been fully processed.
- 'Fixed'
- A transaction which cannot be edited where it is an automatic posting by the system, it has been fully processed or it has been reconciled.
- 'Editable'
- A journal which can be edited.
- 'Preview'
- A transaction which is in the Sales Ledger or Purchase Ledger waiting to be updated to the Nominal Ledger as part of the month end procedure.
Move across a line to view information about the transaction. Depending on the modules you are using you may see a 'Unit Stock Number', 'Workshop Job Number', 'Stock Code', 'Order Number' and other relevant information.
- Depending on the transaction type, you may be able to click [Document], [View] or [Re-Print].
- Click [View] to see the Journal Entry for a posting. This shows you the double entry behind a transaction.
Printing Transactions
Click on the [Print] icon or press <Ctrl+P> to output the results of your search.
- Click [Print] to print the report.
- Click [Excel] to create an XML workbook. The file will default to being saved into your 'SX\SXICONS\OUTPUT' folder but you may select a different folder and filename if you wish.
- Click [CSV] to create a CSV file. The file will default to being saved into your 'SX\SXICONS\OUTPUT' folder but you may select a different folder and filename if you wish.
See also
- How to process a month end
- How do I process a year end?
- Posting cashbook entries
- Posting journals
- The banking journal
- How do I extract nominal transactions to a csv file?