How do I deal with contras?
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Contents
Summary
This article will explain what a contra is and how to handle one in Platinum.
Additional Information
The word Contra here is used in the sense of setting one amount against another, where no money changes hands. For example, you may have a customer who is also a supplier, and you owe them £100 and they owe you £125. If you agreed to "contra" the balances, your supplier should send you a payment of £25, i.e. £125 - £100, the difference between the two values, and the £100 is "contra'd".
Entering a Contra
Two entries must be made for any contra, one in one direction and one in the other direction so that there is no overall effect on the company - you are simply matching one entry off against another.
Sales Ledger
Go to "Sales Ledger" -> "Receipts".
- At the "Account:", type in the customer's account code if known, or search for the customer.
- Pay off the invoices and credit notes shown to the value of the agreed contra. In the example above, this would be £100 and would leave a £25 balance. This may involve making a part payment against an invoice or credit note.
- Press <Esc> when the payment total is correct.
- At "Cheque No./Comment", type 'Contra'.
- At "Payment Centre", type 'Z990' Suspense Account.
 | Try and avoid Bank or Cash Accounts as no money changes hands. |
- Press <Esc> and click 'A'.
This sorts out the contra on the customer account. If there is a balance that has been paid by the customer, post this as normal.
Purchase Ledger
Go to "Purchase Ledger" -> "Payments".
- Carry out the same process as for the Sales Ledger above, paying particular attention to the Value and the Payment Centre.
 | The amounts to be "contra'd" must be the same value for the contra to work. |
