Purchase Invoice Configuration - Unit Sales Document
The Platinum System " Unit Sales" allows the layout of your Purchase Invoice to be configured to print the details you require. This is done using a system of "tokens" which represent the items you wish to print, and their positions on the document.
Contents
Token File Names
Purchase Invoice
- 'SXVS030.EPL'
- Purchase Invoice (Pro-Forma)
Layout Tokens
Tokens are indicated by the character '~' followed by a number (the token identifier).
These identifiers may be up to 3 digits in length in the range 1 to 999. Tokens each have specific uses, which are listed below.
Parameters
Some tokens may also be given parameters. The number of parameters vary for each token. To specify a token with parameters the token must be followed by a comma then parameter. Each parameter is similarly divided from the next by a comma (no terminating comma is required).
Document Areas
For the purposes of configuration, the document layouts are divided into 3 main areas: "Headings", "Body" & "Footings".
Tokens
General Tokens
These can appear in either Headers or Footers.
| ~1 | (30 characters) Supplier Name
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| ~2 | (30 characters) Supplier Address Line 1
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| ~3 | (30 characters) Supplier Address Line 2
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| ~4 | (30 characters) Supplier Address Line 3
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| ~5 | (30 characters) Supplier Address Line 4
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| ~6 | (30 characters) Supplier Address Line 5
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| ~7 | (25 characters) Document Number
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| ~8 | (32 characters) Document Date - Long Format
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| ~9 | (10 characters) Document Date - Short Format
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| ~73,n | (25 characters) Company Name
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| ~77,n | (50 characters) Company Address
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| ~78,n | (25 characters) Standard Headings
Used from the Print record.
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| ~89,n | (25 characters) Standard Footings
Used from the Print record.
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Supplier Tokens
| ~13 | (30 characters) Supplier Account Code
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| ~207,n | (25 characters) Supplier Contact Name
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| ~208,n | (15 characters) Supplier Phone Number
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| ~209 | (15 characters) Supplier Fax Number
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| ~210,n,m | Supplier Notes
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| ~211 | (10 characters) Supplier Reference
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| ~212 | (6 characters) Supplier Account Group
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| ~213,n | (1 character) Supplier Analysis Code
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| ~214,n | (1 character) Supplier Analysis Description
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| ~215,n | (1 character) Supplier Extra Notes
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| ~234 | (30 characters) Supplier V.A.T Registration Number
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Payment & Total Tokens
| ~15 | (12 characters) Amount of Payment Made
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| ~16 | (12 characters) Balance of Invoice after Payment & Settlement
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| ~45 | (12 characters) Payment Amount
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Part Exchange Tokens
| ~60,n | Suppresses Printing If not Commercial Unit
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| ~46 | (12 characters) Part Exchange Balance
Amount - Finance Settlement = Part Exchange Balance | |
| ~47 | (12 characters) Part Exchange Finance Settlement
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| ~48 | (2 characters) Part Exchange Prev Owners
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| ~49,n | Part Exchange M.O.T. Expiry Date
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| ~50 | (8 characters) Part Exchange Unit Stock Number
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| ~51,n | (20 characters) Part Exchange Unit Description
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| ~52 | (10 characters) Part Exchange Registration Number
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| ~53,n | (15 characters) Part Exchange Unit Colour
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| ~54,n | Part Exchange Registration Date
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| ~55 | (8 characters) Part Exchange Unit Mileage
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| ~56 | (25 characters) Part Exchange Unit Chassis Number
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| ~57 | (25 characters) Part Exchange Unit V.I.N.
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| ~58 | (25 characters) Part Exchange Unit Engine Number
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| ~59 | (12 characters) Part Exchange Unit Amount Allowed
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| ~61 | (12 characters) Nett Portion of Amount Paid on a Commercial Unit
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| ~62 | (12 characters) V.A.T. Portion of Amount Paid on a Commercial Unit
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| ~139,n | Part Exchange Unit Location
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| ~147 | (30 characters) Part Exchange Unit Manufacturer Name
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| ~150,n,m | Part Exchange Unit Model
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| ~151 | (30 characters) Part Exchange Unit Technical Model Code
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| ~152 | (10 characters) Part Exchange Unit Key Number
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| ~153 | (1 character) Part Exchange Unit Fresh Import
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| ~154 | (10 characters) Part Exchange Unit Distance Counter
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| ~157 | (4 characters) Part Exchange Unit Build Year
Format 'CCYY'. |
Output Control Tokens
| ~74,"x" | Copy specified file to output
Will copy the filename given after the token to the printer.
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| ~75,n,m,l | Form Length
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| ~76 | Form Feed
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| ~99 | Pad Markers with Spaces |
Print Style Tokens
The following print style codes must have 3 spaces after them as these codes always 6 characters wide.
| ~79 | (6 characters) Expand
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| ~80 | (6 characters) Unexpand
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| ~81 | (6 characters) Compact
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| ~82 | (6 characters) Uncompact
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| ~83 | (6 characters) Double Strike On
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| ~84 | (6 characters) Double Strike Off
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| ~86 | (6 characters) Paper Forward
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| ~87 | (6 characters) Paper Backward
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| ~88,n | (up to 32 characters) Insert print style
This print style code doesn't need any spaces after it as it will the width of the print code to insert.
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Currency Conversions
 | Platinum "Elite" systems only. "Solo" systems will need to be upgraded to "Elite", contact your Platinum dealer or our sales team on (0116) 230 1500 or by using our website sales contact page for your upgrade path. |
All tokens that return a currency amount may now be modified to convert that amount into a different currency before printing. This is done by using a currency modifier after the token number but before any parameters. This modifier begins with a special symbol and may optionally be followed by a number and/or a three character currency code.
To get the relevant currency symbol to print on a document, the symbols '$' and '#' (hash symbol, but may have been misprinted as a pound sign) are used immediately after the token that you wish the currency conversion to take place. Using the '#' will suppress the printing of the currency symbol. This can be useful when printers don't have relevant symbols for some currencies.
 | Unless the relevant currency required is set up against the base rate in Currency Maintenance, no conversion will take place. Also, the customer needs to be correctly flagged for the appropriate Country. |
The number part of the modifier may be used to specify the maximum number of characters to print. Some currencies may involve quite large amounts and this number can be used to make sure there is enough room to print them. The three character currency code specifies which currency to convert the amount to. This may be omitted, in which case the currency specified for the account associated with the document being printed will be used, if there is one.
 | Some examples using '~29,1' amount taxed at first tax rate. Note that '~29' may not represent an amount in all document formats. This is just an example.
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Country/Currency Tokens
There is a group of tokens that may be used in headers and footers to print details about the country and currency set up for the account associated with the document.
| ~292,n | (3 characters) Country code/description for the document.
If the account in use has a specific country associated with it this will be used, otherwise the system default country will be output.
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| ~293 | (12 characters) Exchange rate from base currency to account currency
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| ~294 | (15 characters) Sub-units of the currency set for this account
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| ~295 | (15 characters) Units of the currency set for this account
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| ~296 | (30 characters) Name of the currency set for this account
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| ~297 | (3 characters) Code of the currency set for this account
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| ~298 | Skip block until next ~298
Should be used in pairs on a line. Everything between them is blanked out if there is no currency set for this account |
