How can I hide obsolete stock lines from the stock search?

Summary

The following article outlines how to prevent stock items appearing in your search results from an invoicing screen.

More Information

• Go to " Stock Control Add or Edit Stock Items" and search for the item you wish to hide from your search results.
• Click [Edit] or press <F5> to open the stock properties, click the "Groups/Analysis" tab and select the "Status" field.
• Press <Ctrl+F1> to open the Stock Status Search screen.
• If you already have a status setup that you want to use for marking items as historic then search for this and click [Edit].
• If not click [Add] or press <F6> to create a new status, in the "Stock Status" field enter upto three characters as a status code and then enter a description.
• On the "Parameters" tab change the "Historic" drop down from 'No' to 'Yes'.
• Click [Done] and [Accept].
• Click [Done] and [Accept] to save the changes to the stock item.
• You will now need to add this status to each of the items you wish to hide from your stock search.

When you are in an invoicing program, such as Point of Sale or a Workshop Job, when you search for an item the system will hide any items that have this status applied to them and have zero in stock. If the item still has a stock level then it will continue to appear in your search results until all the stock has been sold.

See also

• How do I find a stock code?
• Why are Stock Codes Missing from the Search?

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Keywords AND Misspellings

stock, find, finding, search, searching, hide, historic, obsolete