How do I Set Account Pricing for a Customer?

Summary

This article explains how you can set individual customers to have a discount on a range of parts or a global discount over everything. Also it will talk you through how to set individual items at individual prices.

More Information

The methods of pricing are as follows :

Global Discounting Method

To give a Customer a Global discount (Set % Discount off everything) you will need to:

• Go to " Sales Ledger Customer File Maintenance Add or Edit Customers".
• Type in the Customer's "Name/Postcode/Account Code" on the "Search on:" field and click [Search] to bring the record up.
• Click on [Edit] to edit the account in question.
• Click on the "Invoicing" Tab.

Blanket Discount

A "Blanket Discount" is Global in the system and is calculated on the Nett Total of the invoice so it will not allow for various percentages for different items as it is a "Blanket Discount".

• On the "Discount mode:", select 'Blanket'.
• On the "Discount:", enter the discount percentage for this customer. This can however be changed at the time of invoice.

• Once the discount details have been entered, press <Esc> and click [Accept] to accept the Discount change.

Settlement Discount

A "Settlement Discount" is similar to the "Blanket Discount", in the way that the discount applied is Global. The discount is applied such that the VAT on the document is calculated after the discount percentage has been taken off the Nett figure, but the original Nett is used in the calculation of the invoice total. The full discount can be taken if the invoice is paid within the settlement terms. This settlement date is then stored on the transaction file.

• On the "Discount mode:", select 'Settlement'.
• On the "Discount:", enter the discount percentage for this customer. This can however be changed at time of invoice.
• On the "Settlement Prd.:", enter the default settlement period in days during which the payment must be received in order for the discount to be applied. This can be changed at time of invoice.
• Once the discount details have been entered, press <Esc> and click [Accept].

Stock Group Discounting Method

This method of discounting is used in conjunction with the stock control system where it is possible to set up discounts for individual stock groups and/or analysis codes. This is a more flexible method of giving discount as it is possible to offer different levels of discount on different groups or types of stock item. Using this method there are two ways of applying the discounts. The first is to add a discount to the "Retail Price". The second is to add a mark up to the "Cost Price". To set up the discount rates for the stock groups you will need to:

• Go to " Sales Ledger Customer File Maintenance Add or Edit Customers".
• Type in the Customer's "Name/Postcode/Account Code" on the "Search on:" field and click [Search] to bring the record up.
• Click [Edit] to edit the account in question.
• Click the "Stock" Tab, and press <Shift+F5>, which brings up the "Account Pricing Information" screen.

• On the "From Stock Group :", enter the first stock group to which to apply this price discount. Press <Enter>.
• On the "To Stock Group :", enter the last stock group to which to apply this price discount. Press <Enter>.

If a range of groups has been set, the matrix will apply the price discount to all groups in "From Stock Group" and "To Stock Group" range. Entering the same Stock Group in both fields only applies the discount to that group. Leaving both fields blank will apply the price discount to ALL Stock Groups.

• On the "Stock Analysis Code :", enter a stock analysis code to give extra detail to the price discounts, else leave this field blank. Press <Enter>.

For this to function correctly, a parameter in the Stock Control must be set, and you should understand how the analysis codes are used. Bear in mind that they can be used in conjunction with or separately to the Stock Groups.

Retail Price Discount

To offer a discount on the retail price for individual stock groups, you will need to:

• On the "Pricing Method :", enter 'S' to apply the discount to the Retail price. Press <Enter>.

• On the "Price Range :", enter the sales price code to base this price structure on, else leave this blank and press <Enter>.

• On the "Discount :", enter the discount percentage to be applied. Note that this can be negative if you want to charge more!

• The 'Show Discount :' field gives you the option to display the discount on the invoice or have the discount applied to the price without it being shown. Set the field to either {{DataValue|Y]] for Yes or 'N' for No.

• Press <F2> to set the prices.

• Click [Accept] to accept the changes.

• Press <Esc> to leave the "Price Detail matrix"

Cost Price Mark-up

To add a mark-up to the cost price for individual stock groups, you will need to:

• On the "Pricing Method :", enter 'C' to set the mark-up based on the cost price.

• On the "Std. Average or Fifo :", enter how the cost price is to be calculated whether it be:
  • 'S' to use the standard cost price.
  • 'A' to use the average cost price for the number of items currently in stock.
  • 'F'to use the cost price for the oldest items in stock at the time of sale, i.e. first in, first out.

• On the "Mark Up :", enter the mark-up percentage to be applied to the cost price.

• Press <F2> to set the prices.

• Click [Accept] to accept the changes.

• Press <Esc> to leave the "Price Detail matrix"

To check the prices set against the account, whilst on the "Price code:" press <S+F5>. This will show all Stock Groups that have been given a Discount, by either of the above methods.

• Once happy with the prices, press <Esc> and click [Accept] to accept the changes made.

Fixed Pricing Method

The final method of pricing for customers is to set prices on individual parts. To do this, you will need to:

• Go to "Sales Ledger" -> "Customer File Maintenance" -> "Add or Edit Customers".
• Type in the Customer's "Name/Postcode/Account Code" on the "Search on:" field and click [Search] to bring the record up.
• Click on [Edit] to edit the account in question.
• Click on the "Stock" Tab.
• Click on the "Price code:" field and press <F6> to bring up the "Stock Control Fixed Pricing" screen.

• On the "Stock Code", enter the stock code for which you want this customer to have a fixed price.

• On the "Fixed Price", enter the fixed price for the stock code on the left. When this stock code is sold to the customer shown at the top of the screen, this price will be used and no discounts will be used.

• On the "Description", enter any description that you want to use in conjunction with the fixed price and stock code. These notes can be used to hold any information about the fixed price or stock item for this customer. This Field is not Required, and can be left blank.

• Press <Esc> when happy with the stock items and fixed prices set.

• Press <Esc> and click [Accept] to accept changes made to the account.

See Also

• Selling Stock at Point of Sale
• How can I Give Discount on Stock Items?
• How do I Set up Price Codes?
• How do I Create an Internal Account?
• How do I Create a Warranty Account?

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Keywords AND Misspellings

Customer, Account, Pricing, Set, Discount, Rates