Difference between revisions of "How do I Spread a Purchase Invoice?"

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=== Spreading the invoice over twelve months ===
 
=== Spreading the invoice over twelve months ===
 
* Pressing {{KeyPress|A-F5}} will allocate the nett invoice value over a twelve month period from the date of the original posting.
 
* Pressing {{KeyPress|A-F5}} will allocate the nett invoice value over a twelve month period from the date of the original posting.
 
+
* Press {{KeyPress|F7}} to amend the control account which will be used to hold the balance on the balance sheet.
{{Note|If you wish to amend the comment or change the [[How do I Search for a Nominal Centre?|Nominal Centre]] which acts as the {{DataPrompt|Control}} account, press {{KeyPress|F7}} to do so.}}
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** Enter the [[How do I Search for a Nominal Centre?|Nominal Centre]] to use as the control account else the default centre {{DataValue|Z990}} will be used- you will not be able to amend this once accepted.
 +
** Enter a comment for the postings else the default comment of {{DataValue|Spread}} plus the purchase ledger number of the posting will be used.  
  
 
* Pressing {{KeyPress|ESC}} and {{KeyPress|Accept}} will perform the posting.
 
* Pressing {{KeyPress|ESC}} and {{KeyPress|Accept}} will perform the posting.
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* You can tag specific periods across which you wish to post the invoice by pressing {{KeyPress|F5}} against the relevant period, and using the cursor keys to navigate the periods.
 
* You can tag specific periods across which you wish to post the invoice by pressing {{KeyPress|F5}} against the relevant period, and using the cursor keys to navigate the periods.
 
* Once you have tagged the required periods, press {{KeyPress|F2}} to spread the nett invoice amount across the tags.
 
* Once you have tagged the required periods, press {{KeyPress|F2}} to spread the nett invoice amount across the tags.
 
+
* Press {{KeyPress|F7}} to amend the control account which will be used to hold the balance on the balance sheet.
{{Note|If you wish to amend the comment or change the [[How do I Search for a Nominal Centre?|Nominal Centre]] which acts as the {{DataPrompt|Control}} account, press {{KeyPress|F7}} to do so.}}
+
** Enter the [[How do I Search for a Nominal Centre?|Nominal Centre]] to use as the control account else the default centre {{DataValue|Z990}} will be used- you will not be able to amend this once accepted.
 +
** Enter a comment for the postings else the default comment of {{DataValue|Spread}} plus the purchase ledger number of the posting will be used.  
  
 
* Pressing {{KeyPress|ESC}} and {{KeyPress|Accept}} will perform the posting.
 
* Pressing {{KeyPress|ESC}} and {{KeyPress|Accept}} will perform the posting.

Revision as of 16:57, 22 January 2021

Summary

The following article explains how you spread the value of a purchase invoice over a range of months.

More Information

Occasionally, you may have an invoice that needs to be posted across a number of months,

A rates invoice.
You are now presented with the Nominal Postings Spread window, and from here you have a couple of options.

Spreading the invoice over twelve months

  • Pressing <Alt+F5> will allocate the nett invoice value over a twelve month period from the date of the original posting.
  • Press <F7> to amend the control account which will be used to hold the balance on the balance sheet.
    • Enter the Nominal Centre to use as the control account else the default centre 'Z990' will be used- you will not be able to amend this once accepted.
    • Enter a comment for the postings else the default comment of 'Spread' plus the purchase ledger number of the posting will be used.
  • Pressing <Esc> and <Accept> will perform the posting.

Spreading the invoice over certain periods

  • You can tag specific periods across which you wish to post the invoice by pressing <F5> against the relevant period, and using the cursor keys to navigate the periods.
  • Once you have tagged the required periods, press <F2> to spread the nett invoice amount across the tags.
  • Press <F7> to amend the control account which will be used to hold the balance on the balance sheet.
    • Enter the Nominal Centre to use as the control account else the default centre 'Z990' will be used- you will not be able to amend this once accepted.
    • Enter a comment for the postings else the default comment of 'Spread' plus the purchase ledger number of the posting will be used.
  • Pressing <Esc> and <Accept> will perform the posting.

See also


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Keywords AND Misspellings
spread, spreading, purchase, invoice, posting, council tax, insurance, rates