How do I Spread a Purchase Invoice?

From Catalyst
Revision as of 16:57, 22 January 2021 by Katy Kitchen (talk | contribs)
Jump to: navigation, search

Summary

The following article explains how you spread the value of a purchase invoice over a range of months.

More Information

Occasionally, you may have an invoice that needs to be posted across a number of months,

A rates invoice.
You are now presented with the Nominal Postings Spread window, and from here you have a couple of options.

Spreading the invoice over twelve months

  • Pressing <Alt+F5> will allocate the nett invoice value over a twelve month period from the date of the original posting.
  • Press <F7> to amend the control account which will be used to hold the balance on the balance sheet.
    • Enter the Nominal Centre to use as the control account else the default centre 'Z990' will be used- you will not be able to amend this once accepted.
    • Enter a comment for the postings else the default comment of 'Spread' plus the purchase ledger number of the posting will be used.
  • Pressing <Esc> and <Accept> will perform the posting.

Spreading the invoice over certain periods

  • You can tag specific periods across which you wish to post the invoice by pressing <F5> against the relevant period, and using the cursor keys to navigate the periods.
  • Once you have tagged the required periods, press <F2> to spread the nett invoice amount across the tags.
  • Press <F7> to amend the control account which will be used to hold the balance on the balance sheet.
    • Enter the Nominal Centre to use as the control account else the default centre 'Z990' will be used- you will not be able to amend this once accepted.
    • Enter a comment for the postings else the default comment of 'Spread' plus the purchase ledger number of the posting will be used.
  • Pressing <Esc> and <Accept> will perform the posting.

See also


Feedback
Thank you for using our Knowledge Base, we value your feedback. Did you find this article useful? 'Yes' or 'No'
Keywords AND Misspellings
spread, spreading, purchase, invoice, posting, council tax, insurance, rates