Difference between revisions of "How do I adjust the date on a transaction?"

From Catalyst
Jump to: navigation, search
(New page: {{Review}} == Summary == There maybe instances when an document has been posted with for example an incorrect date that will need to be corrected this article explains how to do so. == D...)
 
 
(19 intermediate revisions by 6 users not shown)
Line 1: Line 1:
−
{{Review}}
+
== Summary ==
 +
This article explains how to adjust the date on a {{SL}} or {{PL}} transaction.
  
−
== Summary ==
+
== More Information ==
−
There maybe instances when an document has been posted with for example an incorrect date that will need to be corrected this article explains how to do so.
+
If you post a {{SL}} or {{PL}} document with the wrong date, in most instances you can amend the date without having to reverse the transaction and re-post it.
 +
 
 +
{{Warning|text=This '''does NOT''' apply to invoices or credit notes that you have printed - these must be reversed and re-printed.}}
 +
 
 +
{{Information|The ability to edit transactions is limited to users with the {{DataPrompt|Adjust transactions}} user permission set to {{DataValue|Yes}}. You can find out how to set user permissions [[How do I Set Up User Security in Platinum?#User Permissions|here]].}}
 +
 
 +
Go into {{Menu|{{SL}}/{{PL}}|Customer/Supplier History}}.
 +
* At {{DataPrompt|Account:}} enter the [[How do I find a customer?|code]] of the customer or supplier account.
 +
* Highlight the transaction you want to correct on the list.
 +
* Press {{Button|Edit}} or {{KeyPress|C-F2}} to edit the transaction.
 +
* At {{DataPrompt|Date:}}, enter the corrected date.
  
−
== Details ==
+
* You can also edit these fields:
−
*Go into "Accounts" -> "Sales/Purchase Ledger" -> "Maintenance Options" -> "Adjustments".
+
** {{DataPrompt|Centre:}}
−
*Enter the relevant account code that the transaction is on.
+
** {{DataPrompt|Analysis:}}
−
*The Following screen will look like the Customer/Supplier History Screen. Find the required transactions.
+
** {{DataPrompt|Comment:}}
−
*Press {{KeyPress|E}} for edit.
+
** {{DataPrompt|Cleardown Hold:}}
−
*This screen will look like the {{KeyPress|C+F1}} but it allows you to edit the date as required
+
** {{DataPrompt|Site:}}
  
−
*The above screen will also allows you to edit the following other fields:
+
{{Warning|text=This option is only allowed if the transactions have not been processed through a [[How to process a month end|month end]].}}
−
**Centre
 
−
**Analysis
 
−
**Comment
 
−
**Cleardown Hold
 
−
**Site
 
  
−
{{Note|title=PLEASE NOTE|text=This option is only allowed of the transactions have not gone through a month end.}}
+
== See also ==
 +
* [[How do I find a customer?]]
 +
* [[How do I change the method of payment after it has been posted?]]
 +
* [[Why are document items being posted on the wrong date?]]
 +
* [[How do I adjust the centre on a transaction?]]
  
−
{{KB_Tags|Date, Invoice, Adjust, adjustments, date, wrong}}
+
{{KB_Tags|invoice, mispost, edit, correct, correction, adjust, adjustments, date, wrong, mistake}}
−
{{KB_SL}} {{KB_PL}} {{FAQ}} {{ZN_Accounts}} {{ZN_Admin}}
+
{{FAQ}}{{How}}{{TShoot}}{{KB_PL}}{{KB_SL}}{{ZN_Accounts}}{{ZN_Admin}}

Latest revision as of 08:48, 20 August 2019

Summary

This article explains how to adjust the date on a Sales Ledger or Purchase Ledger transaction.

More Information

If you post a Sales Ledger or Purchase Ledger document with the wrong date, in most instances you can amend the date without having to reverse the transaction and re-post it.

This does NOT apply to invoices or credit notes that you have printed - these must be reversed and re-printed.
The ability to edit transactions is limited to users with the "Adjust transactions" user permission set to 'Yes'. You can find out how to set user permissions here.

Go into " Sales Ledger/Purchase Ledger Customer/Supplier History".

  • At "Account:" enter the code of the customer or supplier account.
  • Highlight the transaction you want to correct on the list.
  • Press [Edit] or <Ctrl+F2> to edit the transaction.
  • At "Date:", enter the corrected date.
  • You can also edit these fields:
    • "Centre:"
    • "Analysis:"
    • "Comment:"
    • "Cleardown Hold:"
    • "Site:"
This option is only allowed if the transactions have not been processed through a month end.

See also


Feedback
Thank you for using our Knowledge Base, we value your feedback. Did you find this article useful? 'Yes' or 'No'
Keywords AND Misspellings
invoice, mispost, edit, correct, correction, adjust, adjustments, date, wrong, mistake
Retrieved from "https://www.catalyst-uk-support.com/kb/index.php?title=How_do_I_adjust_the_date_on_a_transaction%3F&oldid=40421"