How do I allocate a payment to an invoice?

Summary

This article will explain how to "Allocate" a "Payment" to an "Invoice".

More Information

Go to " Systems Sales Ledger Receipts".

• When you enter the Receipts option the screen will open with the cursor on the "Account code:".
• Enter the "Account code" you need to do the allocation on and press <Enter> twice. This will list all documents for this Account.
• Move the cursor to the "Invoice" that needs the "Allocation" and then press <F> for Full.
• Move the cursor to the "Payment" that you want to "Allocate" and <F> for Full.
• Press <Esc>. This will take you to the "Date". Enter the date required and press <Enter>.
• In the "Cheque No/Comment", enter 'Allocated' and the invoice number and then press <Enter>.
• Enter 'Z990' for the "Suspense Account" and press <Enter>.

The Amount in "Tots" should equal zero.

• If you are sure everything has been done correctly, then choose [Accept] and the "Allocation" is complete.

The only difference for the Purchase Ledger, is that you will use the " Payments" option in the Purchase Ledger Menu.

See also

• Creating a Sales Ledger Posting
• How do I Adjust the Centre on a Transaction?
• How do I Adjust the Date on a Transaction?
• Posting Payments Received
• Why is my System Posting Items on the Wrong Date?

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Keywords AND Misspellings

Allocate, Allocation, alloc, Invoice, Payment, ADJUSTMENTS, ADJUST, contra