Difference between revisions of "How do I allocate a payment to an invoice?"

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==Summary==
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== Summary ==
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This article will explain how to "Allocate" a "Payment" to an "Invoice".
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This article will explain how to allocate a payment to an invoice.
  
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==More Information==
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== More Information ==
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Go to {{Menu|Systems|{{SL}}|Receipts}}.
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Go to {{Menu|{{SL}}|Receipts}} or {{Menu|{{PL}}|Payments}}.
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* When you enter the Receipts option the screen will open with the cursor on the {{DataPrompt|Account code:}}.
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* Enter the {{DataPrompt|Customer}} or {{DataPrompt|Supplier}}
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* Enter the {{DataPrompt|Account code}} you need to do the allocation on and press {{KeyPress|Enter}} twice. This will list all documents for this Account.
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* Move to the Invoice that you want to allocate the payment to and either press {{KeyPress|F}} for Full if the whole balance is being settled else enter the amount to mark as paid.
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* Move the cursor to the "Invoice" that needs the "Allocation" and then press {{KeyPress|F}} for Full.
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* Move to the Payment that you want to allocate and press {{KeyPress|F}} for Full or enter the amount to use (make sure you enter a minus).
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* Move the cursor to the "Payment" that you want to "Allocate" and {{KeyPress|F}} for Full.
 
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* Press {{KeyPress|ESC}}. This will take you to the {{DataPrompt|Date}}. Enter the date required and press {{KeyPress|Enter}}.
 
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* In the {{DataPrompt|Cheque No/Comment}}, enter {{DataValue|Allocated}} and the invoice number and then press {{KeyPress|Enter}}.
 
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* Enter {{DataValue|Z990}} for the "Suspense Account" and press {{KeyPress|Enter}}.
 
  
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{{Warning||text=The Amount in "Tots" should equal zero.}}
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{{Information|text=The amount shown in the bottom right of the screen should equal zero.}}
  
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* If you are sure everything has been done correctly, then choose  {{Button|Accept}} and the "Allocation" is complete.
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* Click{{Button|Done}}.
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* In the {{DataPrompt|Cheque no./Comment:}}, enter {{DataValue|Allocated}} and the invoice number.
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{{Note|text=The only difference for the {{PL}}, is that you will use the {{Menu|Payments}} option in the {{PL}} Menu.}}
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* For the {{DataPrompt|Payment centre}} enter {{DataValue|Z990}} - Suspense Account.
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* Click {{Button|Done}} and {{Button|Accept}}.
  
 
== See also ==
 
== See also ==
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* [[Creating a Sales Ledger Posting]]
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* [[How do I adjust the centre on a transaction?]]
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* [[How do I Adjust the Centre on a Transaction?]]
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* [[How do I adjust the date on a transaction?]]
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* [[How do I Adjust the Date on a Transaction?]]
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* [[Why are document items being posted on the wrong date?]]
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* [[Posting Payments Received]]
 
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* [[Why is my System Posting Items on the Wrong Date?]]
 
  
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{{KB_Tags|Allocate, Allocation, alloc, Invoice, Payment, ADJUSTMENTS, ADJUST, contra}}{{KB_SL}}{{KB_PL}}{{ZN_Accounts}}
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{{KB_Tags|allocate, allocation, alloc, invoice, payment, adjustments, adjust, contra, correction, mistake, mispost, errors}}
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{{How}}{{TShoot}}{{KB_PL}}{{KB_SL}}{{ZN_Accounts}}

Latest revision as of 05:30, 13 May 2021

Summary

This article will explain how to allocate a payment to an invoice.

More Information

Go to " Sales Ledger Receipts" or " Purchase Ledger Payments".

  • Enter the "Customer" or "Supplier"
  • Move to the Invoice that you want to allocate the payment to and either press <F> for Full if the whole balance is being settled else enter the amount to mark as paid.
  • Move to the Payment that you want to allocate and press <F> for Full or enter the amount to use (make sure you enter a minus).
The amount shown in the bottom right of the screen should equal zero.
  • Click[Done].
  • In the "Cheque no./Comment:", enter 'Allocated' and the invoice number.
  • For the "Payment centre" enter 'Z990' - Suspense Account.
  • Click [Done] and [Accept].

See also


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Keywords AND Misspellings
allocate, allocation, alloc, invoice, payment, adjustments, adjust, contra, correction, mistake, mispost, errors
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