Difference between revisions of "How do I allocate a payment to an invoice?"

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== Summary ==
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==Summary==
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This article will explain how to allocate a payment to an invoice.
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This article will explain how to Allocate a Payment to an Invoice.
 
  
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==More Information==
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== More Information ==
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*We will be using the Receipts option in the Sales Ledger menu.
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Go to {{Menu|{{SL}}|Receipts}} or {{Menu|{{PL}}|Payments}}.
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* Enter the {{DataPrompt|Customer}} or {{DataPrompt|Supplier}}
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* Move to the Invoice that you want to allocate the payment to and either press {{KeyPress|F}} for Full if the whole balance is being settled else enter the amount to mark as paid.
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* Move to the Payment that you want to allocate and press {{KeyPress|F}} for Full or enter the amount to use (make sure you enter a minus).
  
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*When you enter the Receipts option the screen will open with the curser on the {{DataPrompt|Account code}}.
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{{Information|text=The amount shown in the bottom right of the screen should equal zero.}}
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*On the right hand side of the screen the '''mode''' will show '''Outstanding Balance''', if you now press {{KeyPress|F2}} the mode will change to '''All Documents'''.
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*Now enter the '''Account code''' you need to do the '''Allocation''' on and press {{KeyPress|Enter,Enter}}, this will list all documents for this Account.
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* Click{{Button|Done}}.
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*From the list move the curser to the '''Invoice''' that needs the '''Allocation''' and then press {{KeyPress|F}} for Full.
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* In the {{DataPrompt|Cheque no./Comment:}}, enter {{DataValue|Allocated}} and the invoice number.
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*Now move the curser to the '''Payment''' that you want to '''Allocate''' and {{KeyPress|F}} for Full.
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* For the {{DataPrompt|Payment centre}} enter {{DataValue|Z990}} - Suspense Account.
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*Now press {{KeyPress|Esc}}this will take you to the {{DataPrompt|Date}} and enter the date required and press {{KeyPress|Enter}} this will take you to the {{DataPrompt|Comments}}.
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* Click {{Button|Done}} and {{Button|Accept}}.
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*In the {{DataPrompt|Comments}} enter the invoice number and then press {{KeyPress|Enter}} this will take you to the {{DataPrompt|Payment centre}}.
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*Enter '''Z990''' for the '''Suspense Account''' and press {{KeyPress|Enter}} this will take you to the {{DataPrompt|Analysis Code}} where you can enter a code if required or just press {{KeyPress|Enter}}
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== See also ==
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*you will now be asked if you want to '''Accept''' or '''Ignore''' any changes, if you are sure everything has been done correctly then '''Accept''' the changes and the '''Allocation''' is complete.
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* [[How do I adjust the centre on a transaction?]]
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* [[How do I adjust the date on a transaction?]]
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* [[Why are document items being posted on the wrong date?]]
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{{KB_Tags|allocate, allocation, alloc, invoice, payment, adjustments, adjust, contra, correction, mistake, mispost, errors}}
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{{How}}{{TShoot}}{{KB_PL}}{{KB_SL}}{{ZN_Accounts}}

Latest revision as of 05:30, 13 May 2021

Summary

This article will explain how to allocate a payment to an invoice.

More Information

Go to " Sales Ledger Receipts" or " Purchase Ledger Payments".

  • Enter the "Customer" or "Supplier"
  • Move to the Invoice that you want to allocate the payment to and either press <F> for Full if the whole balance is being settled else enter the amount to mark as paid.
  • Move to the Payment that you want to allocate and press <F> for Full or enter the amount to use (make sure you enter a minus).
The amount shown in the bottom right of the screen should equal zero.
  • Click[Done].
  • In the "Cheque no./Comment:", enter 'Allocated' and the invoice number.
  • For the "Payment centre" enter 'Z990' - Suspense Account.
  • Click [Done] and [Accept].

See also


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Keywords AND Misspellings
allocate, allocation, alloc, invoice, payment, adjustments, adjust, contra, correction, mistake, mispost, errors
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