Difference between revisions of "How do I allocate a payment to an invoice?"
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Nigel Smith (talk | contribs) (New page: {{Incomplete}} ==Summary== This article will explain how to Allocate a Payment to an Invoice. ==More Information== *We will be using the Receipts option in the Sales Ledger menu. *When y...) |
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*When you enter the Receipts option the screen will open with the curser on the Account Field. | *When you enter the Receipts option the screen will open with the curser on the Account Field. | ||
*On the right hand side of the screen the mode will show Outstanding Balance, if you now press {{KeyPress|F2}} the mode will change to All Documents. | *On the right hand side of the screen the mode will show Outstanding Balance, if you now press {{KeyPress|F2}} the mode will change to All Documents. | ||
| − | *Now enter the Account you need to do the Allocation on and press {{KeyPress|Enter}}, this will list all documents for this Account. | + | *Now enter the Account you need to do the Allocation on and press {{KeyPress|Enter}} twice, this will list all documents for this Account. |
*From the list move the curser to the invoice to be paid off and then press {{KeyPress|F}} for Full. | *From the list move the curser to the invoice to be paid off and then press {{KeyPress|F}} for Full. | ||
*Now move the curser to the Payment that you want to Allocate and {{KeyPress|F}} for Full. | *Now move the curser to the Payment that you want to Allocate and {{KeyPress|F}} for Full. | ||
*Now press {{KeyPress|Esc}} and enter the date and press {{KeyPress|Enter}} this will take you to the Comments Field. | *Now press {{KeyPress|Esc}} and enter the date and press {{KeyPress|Enter}} this will take you to the Comments Field. | ||
| − | *In the comments field enter the invoice number and press {{KeyPress|Enter}}which will take you to the Payment centre field. | + | *In the comments field enter the invoice number and press {{KeyPress|Enter}} which will take you to the Payment centre field. |
| − | *Enter Z990 for the suspense account and press {{KeyPress|Enter}}this will take you to the analysis code Field where you can enter a code if required or just press {{KeyPress|Enter}} | + | *Enter Z990 for the suspense account and press {{KeyPress|Enter}} this will take you to the analysis code Field where you can enter a code if required or just press {{KeyPress|Enter}} |
| − | *you will now be asked if you want to Accept or Ignore any changes, if you are sure | + | *you will now be asked if you want to Accept or Ignore any changes, if you are sure everything has been done correctly then accept the changes and the Allocation is complete. |
Revision as of 13:50, 10 December 2009
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This article or section is under development. Be aware: Content will change as the document progresses. |
Summary
This article will explain how to Allocate a Payment to an Invoice.
More Information
- We will be using the Receipts option in the Sales Ledger menu.
- When you enter the Receipts option the screen will open with the curser on the Account Field.
- On the right hand side of the screen the mode will show Outstanding Balance, if you now press <F2> the mode will change to All Documents.
- Now enter the Account you need to do the Allocation on and press <Enter> twice, this will list all documents for this Account.
- From the list move the curser to the invoice to be paid off and then press <F> for Full.
- Now move the curser to the Payment that you want to Allocate and <F> for Full.
- Now press <Esc> and enter the date and press <Enter> this will take you to the Comments Field.
- In the comments field enter the invoice number and press <Enter> which will take you to the Payment centre field.
- Enter Z990 for the suspense account and press <Enter> this will take you to the analysis code Field where you can enter a code if required or just press <Enter>
- you will now be asked if you want to Accept or Ignore any changes, if you are sure everything has been done correctly then accept the changes and the Allocation is complete.
