Difference between revisions of "How do I allocate a payment to an invoice?"
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*We will be using the Receipts option in the Sales Ledger menu. | *We will be using the Receipts option in the Sales Ledger menu. | ||
| − | *When you enter the Receipts option the screen will open with the curser on the Account | + | *When you enter the Receipts option the screen will open with the curser on the {{DataPrompt|Account code}}. |
| − | *On the right hand side of the screen the mode will show Outstanding Balance, if you now press {{KeyPress|F2}} the mode will change to All Documents. | + | *On the right hand side of the screen the '''mode''' will show '''Outstanding Balance''', if you now press {{KeyPress|F2}} the mode will change to '''All Documents'''. |
| − | *Now enter the Account you need to do the Allocation on and press {{KeyPress|Enter}} | + | *Now enter the '''Account code''' you need to do the '''Allocation''' on and press {{KeyPress|Enter,Enter}}, this will list all documents for this Account. |
| − | *From the list move the curser to the | + | *From the list move the curser to the '''Invoice''' that needs the '''Allocation''' and then press {{KeyPress|F}} for Full. |
| − | *Now move the curser to the Payment that you want to Allocate and {{KeyPress|F}} for Full. | + | *Now move the curser to the '''Payment''' that you want to '''Allocate''' and {{KeyPress|F}} for Full. |
| − | *Now press {{KeyPress|Esc}} and enter the date and press {{KeyPress|Enter}} this will take you to the Comments | + | *Now press {{KeyPress|Esc}}this will take you to the {{DataPrompt|Date}} and enter the date required and press {{KeyPress|Enter}} this will take you to the {{DataPrompt|Comments}}. |
| − | *In the | + | *In the {{DataPrompt|Comments}} enter the invoice number and then press {{KeyPress|Enter}} this will take you to the {{DataPrompt|Payment centre}}. |
| − | *Enter Z990 for the | + | *Enter '''Z990''' for the '''Suspense Account''' and press {{KeyPress|Enter}} this will take you to the {{DataPrompt|Analysis Code}} where you can enter a code if required or just press {{KeyPress|Enter}} |
| − | *you will now be asked if you want to Accept or Ignore any changes, if you are sure everything has been done correctly then | + | *you will now be asked if you want to '''Accept''' or '''Ignore''' any changes, if you are sure everything has been done correctly then '''Accept''' the changes and the '''Allocation''' is complete. |
Revision as of 17:08, 10 December 2009
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This article or section is under development. Be aware: Content will change as the document progresses. |
Summary
This article will explain how to Allocate a Payment to an Invoice.
More Information
- We will be using the Receipts option in the Sales Ledger menu.
- When you enter the Receipts option the screen will open with the curser on the "Account code".
- On the right hand side of the screen the mode will show Outstanding Balance, if you now press <F2> the mode will change to All Documents.
- Now enter the Account code you need to do the Allocation on and press <Enter,Enter>, this will list all documents for this Account.
- From the list move the curser to the Invoice that needs the Allocation and then press <F> for Full.
- Now move the curser to the Payment that you want to Allocate and <F> for Full.
- Now press <Esc>this will take you to the "Date" and enter the date required and press <Enter> this will take you to the "Comments".
- In the "Comments" enter the invoice number and then press <Enter> this will take you to the "Payment centre".
- Enter Z990 for the Suspense Account and press <Enter> this will take you to the "Analysis Code" where you can enter a code if required or just press <Enter>
- you will now be asked if you want to Accept or Ignore any changes, if you are sure everything has been done correctly then Accept the changes and the Allocation is complete.
