How do I assign attachments to an employee?
From Catalyst
Summary
This article will explain how deductions from employees pay due to attachment orders and student loans are made using one or more of the 14 period adjustments slots (one per agency).
More Information
When you have been informed by HMRC to deduct money from an employee, you will need be in " Payroll Run Payroll Period".
- Against the employee for whom you want to assign a payroll adjustment, press <Ctrl+F7>. This will open the " Attachment Order Amendments" screen.
 | If an attachment already exists on the employee you will need to press <F6> to create a new order. If you need to edit an existing attachment you will need to press <F5>. |
Creating/Editing a payroll attachment (Order)
- On the "Agency :", enter the Agency that issued the Order, or press (<Ctrl+F1>) to search for the agency.
- The "Calculation Order" will be entered automatically from what was set when creating the Payroll Adjustment.
- On the "Start Date:", enter the date at which the attachment takes effect.
- On the "End Date:", enter the end date for this attachment, if applicable.
- On the "Reference:", enter a reference for the attachment.
- On the "Attachment type:" enter the attachment type. The attachment type determines how the amount of the attachment per period will be calculated:
- '01' Amount - The amount will be a fixed specified amount per period.
- '02' Percentage - The amount will be based on a specified percentage of the nett pay due at that point.
- '11' Student Loan - The amount will be calculated using the HMRC Collection of Student Loans formula.
- On the "Attachment Rate :", enter the rate for this attachment.
- If the attachment type is 'Amount' then this value should be the amount to deduct per period.
- If the attachment type is 'Percentage' then this value should be the percentage of nett pay to deduct per period.
- For other attachment types this value is not used.
- On the "Total Amount :", enter the total amount to be deducted on this attachment, if applicable.
 | If a total amount is set then the attachment will automatically stop when the total paid reaches the amount specified here. |
- On the "Protected Earnings :", enter the protected earnings status for this attachment. This can be set to:
- 'N'o Protected earnings do not apply to this order.
- 'Y'es The protected earnings amount specified below applies to this order.
- 'I'nherit Used for Student Loans if other attachment orders (with an earlier order of calculation) have a protected earnings amount then that same amount should also apply when the student loan deduction is made, otherwise none.
| Protected earnings specify a minimum value of nett pay. Any deductions from this order will be limited to make sure this employee's nett pay does not fall below the protected earnings amount. |
- On the "Protected Amount :", enter the Protected Earnings amount for this attachment as explained above.
- On the "Carry Forward :", enter 'Y/N' for whether or not the protected earnings and deductions should be carried over to the next period if not used.
| For ordinary CSA deduction of earnings attachments this should be set to 'Y'. For student loans this should be set to 'N'. |
- Finally make sure that the attachment is set to 'Active'. If not press <F2> until 'Active' appears at the top of the order. Press <Esc> which a prompt will appear asking "Do you want to accept or ignore any changes made?", click [Accept].
See also
- Getting Started - Payroll
- How do I Run a Payroll Period?
- How do I Add a New Employee to the Payroll?
- Entering P45 Details/New Starters
- How do I Create a Department?
- How do I change a tax code?
- How do I Change an NI Number?
- How do I Set Up Payroll Adjustments?
- How do I Set up Payroll Attachments?
- Where can I Store Employee Bank Information?
- Where can I Store my Company Bank Details?
- How do I Close a Payroll Period?
- How do I Add a New Employee to the Payroll?
