How do I change the method of payment after it has been posted?
Summary
The following article outlines changing a payment type of a transaction (e.g. Cash, Cheque or Credit Card) that has been posted into the Sales or Purchase Ledgers.
More Information
There will be times when a payment is taken on the system that is taken by the wrong method. This usually shows up on the daily takings reports as the tills then do not balance. This is where this procedure will come in handy, you will need access the the sales and or purchase ledger and you will need to follow these steps :-
Go to the relevant ledger (ie: sales or purchase) by using
- " Sales Ledger or Purchase Ledger Maintenance Options Adjustments"".
The first thing this screen asks for is an "Account", you can get this from the takings report showing the incorrect posting.
The screen is laid out in the same way as the Customer/Supplier history screens so arrow key down the docs until you find the payment in question. Once there at the bottom of the screen you'll see an 'E' for Edit either click this button or press <E>. This will take you to a screen that looks the same as the <Shift+F2> "Document Details" screen from customer/supplier history only in this case you can edit the following information:
- "DATE"
- "CENTRE"
- "ANALYSIS"
Simply arrow key to the "Centre" field and change it to the relevant payment centre (e.g. from 'Z900' - Cash to 'Z902' - Credit Card)
 | Be aware that if the month end has been ran for the month that contains the transactions you wish to change you will not be able to alter them. A good indication of this if any of the "Daybook:", "Nom. Update:" or "Audit Trail:" comments in the top right of the screen say 'Yes' some if not all of the month end procedure has been processed and you will not be able to edit. |
See also
- How do I Reverse a Payment on the Sales Ledger?
- How do I Adjust the Centre on a Transaction?
- How do I reverse a Payment to a Supplier?
- How do I Adjust the Date on a Transaction?
- How do I Create New Methods of Payment?
