Difference between revisions of "How do I create a new print record?"

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== More Information ==
 
== More Information ==
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* From any screen in Platinum, press {{KeyPress|A-P}} to bring up the Print Record Override box.
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* Press {{KeyPress|A-P}} from anywhere within Platinum to open the "Print Record Override" window.
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* Now press {{KeyPress|S-F10}} to get into the Printing Parameters.
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* Press {{KeyPress|C-F1}} to open the "Print Record Search".
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* Press {{KeyPress|F6}} to create a new print record.
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* There are two ways of creating a new print record, you may copy an existing record (the easier way) by pressing {{KeyPress|F9}} or the {{Button|Copy}} button or you can create an entirely new blank record by pressing {{KeyPress|F6}} or the {{Button|Add}} button.
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* Click {{Button|Copy}} to copy an existing print record.
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** If you choose {{Button|Copy}}, Platinum will then prompt you to choose the record to base the new one on. Enter {{DataValue|01}} to choose the record of your "default Windows printer" or any other you want to copy from and then press {{Button|Choose}}.
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* When prompted to choose which record to copy, press {{KeyPress|Enter}} on the {{DataPrompt|01}} field.
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** The "Printer Parameters" window will now open with a complete copy of this record.
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* You are now taken to a new Print Record screen and the cursor will be in the {{DataPrompt|Name:}} field where the name of the record you copied will be displayed.
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* Amend the {{DataPrompt|Record Name}} with a relevant description for the new print record. For example, {{DataValue|Vehicle Sales Documents}} would be a sensible name.
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* Amend the {{DataPrompt|Name:}} field with a relevant description for the new print record. For example, {{DataValue|Vehicle Sales Documents}} would be a sensible name.
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* On the "Device" tab, enter the name of the printer you want to print to for the {{DataPrompt|Default Print Device:}}.
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* Get the cursor into the {{DataPrompt|Print Device:}} field and type in the name of the printer you wish to print to; e.g.
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** See "[[How do I select different Windows Printers?]]" for information about setting printer names.
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<pre>
 
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Print Device : WIN:Printer Name
 
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</pre>
 
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{{Note|text=To get the name of your installed printer you wish to print to, go to "Start" -> "Settings" -> "Control Panel" -> "Printers and Faxes". This will work well for any printer directly attached to your machine.}}
 
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* The name of the printer may not be straightforward. There are two special settings you can use if the printer is not attached to your machine: 1) {{DataValue|WIN:.}} and 2) {{DataValue|WIN:!}}.  
 
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** {{DataValue|WIN:.}} - This will print to your Windows default printer. This is indicated in the "Printers & Faxes" area of your machine by a small black tick against one of the printers.
 
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** {{DataValue|WIN:!}} - This allows you to choose the printer before you actually print. The choice of printers is dictated by the options in your "Printers & Faxes" area.
 
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* If you are operating Platinum from a remote site, this requires specialist set-up and you should contact Sales on (0116) 230 1500 for a quote.
 
  
 
{{FAQ}}{{KB_Tags|printing}}{{ZN_Admin}}
 
{{FAQ}}{{KB_Tags|printing}}{{ZN_Admin}}

Revision as of 09:56, 17 September 2009

Summary

The following article explains how to create a new print record in Platinum. This is useful, for example, if you want to print to a different printer from certain parts of Platinum. For example, all vehicle sales documents want to print to a colour printer, but parts and workshop documents should go to another printer.

More Information

  • Press <Alt+P> from anywhere within Platinum to open the "Print Record Override" window.
  • Press <Ctrl+F1> to open the "Print Record Search".
  • There are two ways of creating a new print record, you may copy an existing record (the easier way) by pressing <F9> or the [Copy] button or you can create an entirely new blank record by pressing <F6> or the [Add] button.
    • If you choose [Copy], Platinum will then prompt you to choose the record to base the new one on. Enter '01' to choose the record of your "default Windows printer" or any other you want to copy from and then press [Choose].
    • The "Printer Parameters" window will now open with a complete copy of this record.
  • Amend the "Record Name" with a relevant description for the new print record. For example, 'Vehicle Sales Documents' would be a sensible name.
  • On the "Device" tab, enter the name of the printer you want to print to for the "Default Print Device:".


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