How do I deal with sale or return units?

Summary

This article will explain how to enter Sale or Return Vehicles to your stock, how to exclude these from your own vehicle stock valuation and also how to sell them out.

More Information

Creating the Vehicle Record

In order to add a Sale or Return vehicle into the system you will need to go to " Vehicle Sales Add or Edit Vehicles".

• Press <F6> or click the [Add] to create a new vehicle record.
• Press <F2> to get the next available stock code (Automatically Generated number).
• Set the "New?" flag to 'N'.

• If your system has been set up with HPI lookup enter the vehicle Registration number and click [Look Up].
  • The system will then contact HPI and fill in all the vehicle information including Make, Model, Description, V.I.N., Chassis Number, Engine Number, Engine size and much more... The HPI system will automatically create the vehicle models if they do not exist already in the system.

It is Advisable to do a "Include a Vehicle Data Check" as this will do all that mentioned above but will also notify you that if the vehicle has any outstanding HP, if the vehicle is a category write off via insurance, or if the vehicle has been stolen. You will not want to have any of this sting you in the tail.

• Set the "Status" to 'SOR'.
  • If this comes up with "Status not found" then press <Shift+F10> to create the status. Make sure to set the "In Stock" status on the [Parameters] to 'Yes' to ensure that the vehicle gets uploaded and Advertised on Catalyst FindIt.

• You will now need to fill out the remained of the vehicle details that is know if you have not used the HPI Lookup option.
• Remember to fill add [[Creating a New Vehicle#Features|vehicle features and add Pictures.

Purchasing the Vehicle

• As this is a "Sale or Return"' you will not purchase it straight away as you would any other used vehicle on the system. However in order to sell the vehicle you must enter in the "Agreed "Purchase Amount"" on the [Purchase] tab of the vehicle record. This is so that when the vehicle is sold the system can calculate the correct VAT-able amount.
• You should enter in the 'Customer Account Details' on the "Supplier:" Field.
• You may wish to exclude the vehicle from the value of your stock to do this you will need to set the "Value excluded?" flag to 'Yes' so that if you were to run the Valuation report the vehicle will not be included.

Selling the Vehicle or Return it Back

• If you sell the vehicle you would do so in the same fashion as you would sell any other vehicle.

Remember: To invoice out the purchase of the vehicle via pressing <F2> on the [Purchase] tab on the vehicle Record.

• If you return the vehicle back to the customer you will need to delete the vehicle from your stock system.
  • To do this you will need to go into the vehicle record, and press <F10>.

See Also

• Creating a New Vehicle
• Creating Vehicle models
• Adding New Vehicle Features
• Getting the Most Out of Your Vehicle Pictures on FindIt
• Adding Pictures
• How do I get a Valuation of Vehicle Stock?
• Selling a Vehicle
• Features

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