How do I order parts for a workshop job?

Summary

This article explains how to order parts specifically for a workshop job, that you know are not in stock.

Go to " Workshop Management Workshop Diary".

Either search for a job using <Ctrl+F1> and click [Edit], or click [Add] to Create a new job.

Press <F6> or select the [Invoice] tab. This will take you to the job items listing.
Click on <Shift+F6> to add order parts to the Workshop Job.
This will take you to the "Job line detail amendments" screen, where we add the details of our parts.

The window title says 'Job Backorder Item Properties'.

Add the parts to be ordered for a job. This is done in the same fashion as adding normal Stock items to a job. For assistance on how to do this, please read How do I add Parts to a Workshop Job?, which will take you through field by field on how to add parts to a Workshop job.
Once you have entered the Part Number and Quantity of the item, press <Esc> and <Enter> to accept this. The system will create both a sales order for the item to show that this item is required, and a purchase order on the preferred supplier's account. Both items will have a reference back to this job number so that you know this item is for this job.

Review the parts list. Any parts on order will be shown in a different colour, as indicated by the "Key" to the right of the list.
If any parts need adjusting, press <Down Arrow> to the relevant line.
Press <F5> or [Edit] to edit that part.
Press <F10> or [Remove] to delete the part from the Workshop job. If this is an ordered part, the sales and purchase orders will be removed, provided nothing has been done with them yet. If the purchase order has been printed or received, then it will not be removed automatically since the item is going to turn up unless you cancel it.

To check items on order for this job, go to " Purchase Ordering Customer Order Enquiry".
Type the word "Job" or the job number and press <Enter>.
Select the correct item from the list of possibilities shown.
A list of items on order for the job and their current status will be shown. You can also see from which supplier each item has been ordered, or that the item is not on order !
Press <Esc> to exit from here.

Once your parts have arrived, proceed to the job's [Invoice] tab.
Select the [Availability] button.
You will now see a listing of which of your ordered items can be booked to the job, and which remain on backorder.
You may override the recommended quantity allocations if necessary and you are sure the parts are available.
Press [Done] and [Accept] the results (or [Ignore] if you want to make modifications elsewhere and return here later).
If you accepted the results, any backordered items shown as available by the Availability screen will now be booked to the job.