Difference between revisions of "How do I set up employee payment defaults?"

Latest revision as of 13:59, 6 June 2020

Summary

This article explains how to default the payment options for new employee records.

The settings can be tailored for individual employees.

More Information

Default settings are picked up when new employee records are created. These can then be edited to suit the individual employee e.g. if the majority of your staff are paid weekly, by the hour and work 42 hours, you may wish to set these as payroll defaults.

Default settings include:

Payment Method e.g. BACS, Cash, Cheque etc.
Payment Frequency e.g. Weekly, Monthly etc.
Payment Type i.e. Hourly or Salaried.
Standard Hours.
Pay Rates e.g. Standard Pay Rate, Overtime Rates such as Time & ½, Double Time etc.

Default settings will only appear on new employee records. If you have already created employee records, any changes to the default settings will not affect the existing records. You will need to edit each individual record manually.

Go to " " Reports & Settings Maintenance Options System Administrator Module Settings" Payroll Module Settings".

Scroll down the screen to the "Payment Defaults".
Select each option in turn and click [Edit] to check or amend the data. If you make any changes click [OK] for each.

"Payment method"

'CA' - Cash
'CH' - Cheque
'CR' - Credit Transfer
'BA' - Bank Account Transfer (this includes all Automated Pay systems e.g. Natwest Autopay)

"Payment Frequency"

'M' - Monthly
'W' - Weekly
'F' - Fortnightly
'4' - 4 Weekly

"Payment Type"

'H' - Hourly
'S' - Salary

"Standard Hours": Enter the standard number of hours worked if "Payment Type" is 'H' - Hourly.

Enter '1' as the "Standard Hours" worked if "Payment Type" is 'S' - Salary.

Payment rates

You may create up to 10 payment rates to be used in the payroll e.g. Standard Rate, Double Time etc.

Select each option in turn and click [Edit] to check or amend the data. If you make any changes click [OK] for each.

Select "Payment 1 description"

Enter a description e.g. 'Std Rate' (Max 15 characters).

Select "Payment 1 rate"

If Payment Type is Hourly - enter the hourly rate

£8.72

If Payment Type is Salary - enter the Salary Rate based on the default Payment Frequency

£200 per week, £800 per month.

Generally you would leave this blank since salaried employees are likely to be paid different amounts and there will be no standard figure.

For the remaining 9 options follow these steps:

Select "Payment 2"

Enter a description e.g. 'Double Time' (Max 15 characters).

This will appear on payslips and the payroll screen when you run a payroll period.

Select the rate type e.g. an hourly rate, a percentage of the Payment 1 rate, a Lump Sum or a Benefit.
Depending on the above choice, enter the relevant amount or leave the value as 0 for no default.

Select "Payment 2 pension flag"

Specify if this rate is to be excluded from pensionable gross pay.

Click [Done] and [Accept] to save the updated details.

@@ Line 1: / Line 1: @@
 == Summary ==
-This article explains how to create standard payment information for use when creating a new employee.
+This article explains how to default the payment options for new employee records.
+The settings can be tailored for individual employees.
 == More Information ==
-Payment Defaults are set up in the Payroll Parameters. These need to be set up with your Company's requirements in mind. Default settings include:
+Default settings are picked up when new employee records are created. These can then be edited to suit the individual employee e.g. if the majority of your staff are paid weekly, by the hour and work 42 hours, you may wish to set these as payroll defaults.
-* Payment Method e.g. BACS, Cash, Cheque etc.
+Default settings include:
-* Payment Frequency e.g. Weekly, Monthly etc.
-* Payment Type i.e. Hourly or Salaried.
-* Standard Hours.
-* Pay Rates e.g. Standard Pay Rate, Overtime Rates such as Time & ½, Double Time etc.
-Default settings are picked up when new employee records are created. These can then be edited to suit the individual employee e.g. if the majority of your staff are paid weekly, by the hour and work 42 hours, you may wish to set these as payroll defaults.
+* Payment Method e.g. BACS, Cash, Cheque etc.
+* Payment Frequency e.g. Weekly, Monthly etc.
+* Payment Type i.e. Hourly or Salaried.
+* Standard Hours.
+* Pay Rates e.g. Standard Pay Rate, Overtime Rates such as Time & ½, Double Time etc.
 {{Note|text=Default settings will only appear on new employee records. If you have already created employee records, any changes to the default settings will not affect the existing records. You will need to edit each individual record manually.}}
-Go to {{Menu|{{PR}}|Payroll Parameters/Maintenance|Company Parameters|Payment Defaults}}.
+Go to {{Menu|{{PlatinumModuleSettings}}|{{PR}}|Module Settings}}.
+* Scroll down the screen to the {{DataPrompt|Payment Defaults}}.
+* Select each option in turn and click {{Button|Edit}} to check or amend the data. If you make any changes click {{Button|OK}} for each.
+;{{DataPrompt|Payment method}}:
+:* {{DataValue|CA}} - Cash
+:* {{DataValue|CH}} - Cheque
+:* {{DataValue|CR}} - Credit Transfer
+:* {{DataValue|BA}} - Bank Account Transfer (this includes all Automated Pay systems e.g. Natwest Autopay)
-Your screen will resemble the screen displayed below:
+;{{DataPrompt|Payment Frequency}}
+:* {{DataValue|M}} - Monthly
+:* {{DataValue|W}} - Weekly
+:* {{DataValue|F}} - Fortnightly
+:* {{DataValue|4}} - 4 Weekly
-<pre>
+;{{DataPrompt|Payment Type}}
+:* {{DataValue|H}} - Hourly
+:* {{DataValue|S}} - Salary
-     Payment Method : __ (CA/CH/CR/BA)
+;{{DataPrompt|Standard Hours}}
+:Enter the standard number of hours worked if {{DataPrompt|Payment Type}} is {{DataValue|H}} - Hourly.
-  Payment Frequency : W  (M/W/F/4)       Payment Type : S (H/S)
+:{{Tip|text=Enter {{DataValue|1}} as the {{DataPrompt|Standard Hours}} worked if {{DataPrompt|Payment Type}} is {{DataValue|S}} - Salary.}}
-                                            Std Hours :  42.50
-        Description     Pay Rate   /  % of First  /   Lump Sum
+=== Payment rates ===
-        Std Rate :      100.00
+You may create up to 10 payment rates to be used in the payroll e.g. Standard Rate, Double Time etc.
-      Time & Hlf :                    150.00
-     Time * 3Qtr :                    175.00
-       Dble Time :                    200.00
-       TEST RATE :       50.00
-                 :                                     0.00
-                 :                                     0.00
-                 :                                     0.00
-                 :                                     0.00
-                 :                                     0.00
-</pre>
+Select each option in turn and click {{Button|Edit}} to check or amend the data. If you make any changes click {{Button|OK}} for each.
-;{{DataPrompt|Payment Method}}
+* Select {{DataPrompt|Payment 1 description}}
-:Enter the appropriate default settings for your Company:
+:* Enter a description e.g. {{DataValue|Std Rate}} (Max 15 characters).
-:* {{DataValue|CA}} - Cash
+* Select {{DataPrompt|Payment 1 rate}}
-:* {{DataValue|CH}} - Cheque
+:* If Payment Type is Hourly - enter the hourly rate
-:* {{DataValue|CR}} - Credit Transfer
+{{Example|text=£8.72}}
-:* {{DataValue|BA}} - Bank Account Transfer (this includes all Automated Pay systems e.g. Natwest Autopay)
+:* If Payment Type is Salary - enter the Salary Rate based on the default Payment Frequency
+{{Example|text=£200 per week, £800 per month.}}
-;{{DataPrompt|Payment Frequency}}
+Generally you would leave this blank since salaried employees are likely to be paid different amounts and there will be no standard figure.
-:Enter the appropriate default settings for your Company:
-:* {{DataValue|M}} - Monthly
-:* {{DataValue|W}} - Weekly
-:* {{DataValue|F}} - Fortnightly
-:* {{DataValue|4}} - 4 Weekly
-;{{DataPrompt|Payment Type}}
-:Enter the appropriate default settings for your Company:
-:* {{DataValue|H }}- Hourly
+For the remaining 9 options follow these steps:
-:* {{DataValue|S}} - Salary
+* Select {{DataPrompt|Payment 2}}
+:* Enter a description e.g. {{DataValue|Double Time}} (Max 15 characters).
-;{{DataPrompt|Standard Hours}}
+{{Tip|text=This will appear on payslips and the payroll screen when you run a payroll period.}}
-:Enter the standard number of hours worked if {{DataPrompt|Payment Type}} is {{DataValue|H}} - Hourly.
+:* Select the rate type e.g. an hourly rate, a percentage of the Payment 1 rate, a Lump Sum or a [[How do I record benefits in kind?|Benefit]].
-:{{Tip|title=Tip|text=Enter {{DataValue|1}} as the {{DataPrompt|Standard Hours}} worked if {{DataPrompt|Payment Type}} is {{DataValue|S}} - Salary.}}
+;* Depending on the above choice, enter the relevant amount or leave the value as 0 for no default.
+* Select {{DataPrompt|Payment 2 pension flag}}
-;{{DataPrompt|Pay Rates}}
+:* Specify if this rate is to be excluded from pensionable gross pay.
-:Alongside {{DataPrompt|Standard Rate}}, enter the default rate:
-:* If Payment Type is Hourly - enter the hourly rate e.g. £6.00
-:* If Payment Type is Salary - enter the Salary Rate based on the Payment :Frequency e.g £200 per week, £800 per month. Generally you would leave this blank since salaried employees are likely to be paid different amounts and there will be no standard figure.
-;{{DataPrompt|Pay Rates}}
-:You have the option to create 9 {{DataPrompt|Pay Rates}} alongside the Standard Pay Rate. These can be used to set up Overtime Rates e.g Time 1/2, Double Time.
-:* Enter a description for the {{DataPrompt|Pay Rate}} (this will appear on payslips and the payroll screen when you run a payroll period).
+* Click {{Button|Done}} and {{Button|Accept}} to save the updated details.
-:* Enter a default value for the {{DataPrompt|Pay Rate}} under the relevant {{DataPrompt|Pay Rate}} type i.e. an hourly rate, a percentage of the Standard Pay Rate or Lump Sum.
-:* If you do not wish to enter a default value e.g. the value varies for all employees, you need to allocate a type of {{DataPrompt|Pay Rate}} to the description. To do this move the cursor so it is under the type e.g. % of First, and enter {{DataValue|9}}. Move off the field and the Zeros will now be under the % of First column. Move back on to the field and enter a {{DataValue|0}} to erase the {{DataValue|9}}. This has allocated the chosen type of {{DataPrompt|Pay Rate}} to the description.
-:* If {{DataPrompt|Pay Rates}} are added or amended after employee records have been created, the description and type of rate e.g. Lump Sum, will be amended on the existing records. However, actual amounts e.g. £6.00 per hour will not appear. You will need to amend each employee's record to enter the value for the new {{DataPrompt|Pay Rates}}. Any employee records created after the changes will pick up all {{DataPrompt|Pay Rates}}, types and default values.
-== See Also ==
+== See also ==
-* [[How do I Run a Payroll Period?]]
+* [[How do I create an employee in the payroll?]]
-* [[Setting the Government Gateway User ID]]
+* [[How do I record benefits in kind?]]
-* [[How do I Set my Company Inland Revenue Details?]]
+* [[How do I set up payroll adjustments?]]
-* [[How do I Create a Department?]]
+* [[How do I set up payroll attachments?]]
-* [[How do I Add a New Employee to the Payroll?]]
+* [[How do I run a payroll period?]]
-* [[How do I Configure the Order my Employees Appear?]]
-* [[How do I Create a Department?]]
-* [[ How do I Set Up Payroll Adjustments?]]
-* [[How do I Set up Payroll Attachments?]]
-{{KB_Tags|Payment, payroll, Parameters}}
+{{KB_Tags|payment, payroll, parameters, settings, pay rates, overtime, benefits in kind, double time, additional pay, lump sum}}
-{{KB_PR}}{{ZN_Admin}}{{FAQ}}
+{{FAQ}}{{How}}{{KB_PR}}{{ZN_Admin}}

Difference between revisions of "How do I set up employee payment defaults?"

Latest revision as of 13:59, 6 June 2020

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Summary

More Information

Payment rates

See also

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