Difference between revisions of "How do I set up employee payment defaults?"

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m (Les Ward moved page How do I Set Up Employee Payment Defaults? to How do I set up employee payment defaults?: Lower case (except for Platinum menu options))
 
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== Summary ==
 
== Summary ==
−
This article explains how to create standard payment information for use when creating a new employee.
+
This article explains how to default the payment options for new employee records.
 +
 
 +
The settings can be tailored for individual employees.
  
 
== More Information ==
 
== More Information ==
−
Payment Defaults are set up in the Payroll Settings. These need to be set up with your Company's requirements in mind. Default settings include:
+
Default settings are picked up when new employee records are created. These can then be edited to suit the individual employee e.g. if the majority of your staff are paid weekly, by the hour and work 42 hours, you may wish to set these as payroll defaults.
 +
 
 +
Default settings include:
  
 
* Payment Method e.g. BACS, Cash, Cheque etc.
 
* Payment Method e.g. BACS, Cash, Cheque etc.
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* Standard Hours.
 
* Standard Hours.
 
* Pay Rates e.g. Standard Pay Rate, Overtime Rates such as Time & ½, Double Time etc.
 
* Pay Rates e.g. Standard Pay Rate, Overtime Rates such as Time & ½, Double Time etc.
−
 
−
Default settings are picked up when new employee records are created. These can then be edited to suit the individual employee e.g. if the majority of your staff are paid weekly, by the hour and work 42 hours, you may wish to set these as payroll defaults.
 
  
 
{{Note|text=Default settings will only appear on new employee records. If you have already created employee records, any changes to the default settings will not affect the existing records. You will need to edit each individual record manually.}}
 
{{Note|text=Default settings will only appear on new employee records. If you have already created employee records, any changes to the default settings will not affect the existing records. You will need to edit each individual record manually.}}
  
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Go to {{PayrollSettings|Company Parameters|Payment Defaults}}.
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Go to {{Menu|{{PlatinumModuleSettings}}|{{PR}}|Module Settings}}.
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* Scroll down the screen to the {{DataPrompt|Payment Defaults}}.
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Your screen will resemble the screen displayed below:
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* Select each option in turn and click {{Button|Edit}} to check or amend the data. If you make any changes click {{Button|OK}} for each.
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+
;{{DataPrompt|Payment method}}:
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<pre>
 
−
 
 
−
      Payment Method : CA (CA/CH/CR/BA)
 
−
 
 
−
  Payment Frequency : M  (M/W/F/4)      Payment Type : S (H/S)
 
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                                            Std Hours :  40.00
 
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        Description    Pay Rate  / % of First /  Lump Sum  / Benefit    Pen
 
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  1        Std Rate :    100.00                                        Y
 
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  2      Time & Hlf :                150.00                              Y
 
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  3    Time * 3Qtr :                175.00                              Y
 
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  4      Dble Time :                200.00                              Y
 
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  5      TEST RATE :      50.00                                        Y
 
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  6                :                                0.00              Y
 
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  7                :                                0.00              Y
 
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  8                :                                0.00              Y
 
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  9                :                                0.00              Y
 
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10                :                                0.00              Y
 
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</pre>
 
−
 
 
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;{{DataPrompt|Payment Method}}
 
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:Enter the appropriate default settings for your Company:
 
 
:* {{DataValue|CA}} - Cash
 
:* {{DataValue|CA}} - Cash
 
:* {{DataValue|CH}} - Cheque
 
:* {{DataValue|CH}} - Cheque
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;{{DataPrompt|Payment Frequency}}
 
;{{DataPrompt|Payment Frequency}}
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:Enter the appropriate default settings for your Company:
 
 
:* {{DataValue|M}} - Monthly
 
:* {{DataValue|M}} - Monthly
 
:* {{DataValue|W}} - Weekly
 
:* {{DataValue|W}} - Weekly
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;{{DataPrompt|Payment Type}}
 
;{{DataPrompt|Payment Type}}
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:Enter the appropriate default settings for your Company:
 
 
:* {{DataValue|H}} - Hourly
 
:* {{DataValue|H}} - Hourly
 
:* {{DataValue|S}} - Salary
 
:* {{DataValue|S}} - Salary
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:{{Tip|text=Enter {{DataValue|1}} as the {{DataPrompt|Standard Hours}} worked if {{DataPrompt|Payment Type}} is {{DataValue|S}} - Salary.}}
 
:{{Tip|text=Enter {{DataValue|1}} as the {{DataPrompt|Standard Hours}} worked if {{DataPrompt|Payment Type}} is {{DataValue|S}} - Salary.}}
  
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;{{DataPrompt|Pay Rates}}
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=== Payment rates ===
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:Alongside {{DataPrompt|Standard Rate}}, enter the default rate:
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You may create up to 10 payment rates to be used in the payroll e.g. Standard Rate, Double Time etc.
 +
 
 +
Select each option in turn and click {{Button|Edit}} to check or amend the data. If you make any changes click {{Button|OK}} for each.
 +
 
 +
* Select {{DataPrompt|Payment 1 description}}
 +
:* Enter a description e.g. {{DataValue|Std Rate}} (Max 15 characters).
 +
* Select {{DataPrompt|Payment 1 rate}}
 
:* If Payment Type is Hourly - enter the hourly rate
 
:* If Payment Type is Hourly - enter the hourly rate
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{{Example|text=£6.00}}
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{{Example|text=£8.72}}
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:* If Payment Type is Salary - enter the Salary Rate based on the Payment :Frequency
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:* If Payment Type is Salary - enter the Salary Rate based on the default Payment Frequency
 
{{Example|text=£200 per week, £800 per month.}}
 
{{Example|text=£200 per week, £800 per month.}}
−
 
 
Generally you would leave this blank since salaried employees are likely to be paid different amounts and there will be no standard figure.
 
Generally you would leave this blank since salaried employees are likely to be paid different amounts and there will be no standard figure.
  
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;{{DataPrompt|Pay Rates}}
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For the remaining 9 options follow these steps:
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:You have the option to create 9 {{DataPrompt|Pay Rates}} alongside the Standard Pay Rate. These can be used to set up Overtime Rates
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* Select {{DataPrompt|Payment 2}}
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:* Enter a description e.g. {{DataValue|Double Time}} (Max 15 characters).
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{{Example|text=Time 1/2, Double Time.}}
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{{Tip|text=This will appear on payslips and the payroll screen when you run a payroll period.}}
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:* Select the rate type e.g. an hourly rate, a percentage of the Payment 1 rate, a Lump Sum or a [[How do I record benefits in kind?|Benefit]].
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* Enter a {{DataPrompt|Description}} for the Pay Rate
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;* Depending on the above choice, enter the relevant amount or leave the value as 0 for no default.
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{{Tip|text=this will appear on payslips and the payroll screen when you run a payroll period.}}
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* Select {{DataPrompt|Payment 2 pension flag}}
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* Enter a default value for the {{DataPrompt|Pay Rate}} under the relevant {{DataPrompt|Pay Rate}} Rate
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:* Specify if this rate is to be excluded from pensionable gross pay.
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{{Example|text=an hourly rate, a percentage of the Standard Pay Rate or Lump Sum.}}
 
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* If you do not wish to enter a default value leave these at zero.
 
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{{Example|text=The value varies for all employees}}
 
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* If {{DataPrompt|Pay Rates}} are added or amended after employee records have been created, the description and type of rate e.g. Lump Sum, will be amended on the existing records. However, actual amounts
 
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{{Example|text=£6.00 per hour will not appear}}
 
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*You will need to amend each employee's record to enter the value for the new {{DataPrompt|Pay Rates}}. Any employee records created after the changes will pick up all {{DataPrompt|Pay Rates}}, types and default values.
 
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;{{DataPrompt|Benefit}}
 
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:This column is for setting up payrolled benefits in kind. See [[How do I Record Benefits in Kind?]] for more information.
 
  
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;{{DataPrompt|Pen}}
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* Click {{Button|Done}} and {{Button|Accept}} to save the updated details.
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:All pay rates by default are taken into account when calculating employee and employer pension contributions. To have a pay rate excluded from pensionable gross pay then change this column to {{DataValue|N}}.
 
  
 
== See also ==
 
== See also ==
 +
* [[How do I create an employee in the payroll?]]
 +
* [[How do I record benefits in kind?]]
 +
* [[How do I set up payroll adjustments?]]
 +
* [[How do I set up payroll attachments?]]
 
* [[How do I run a payroll period?]]
 
* [[How do I run a payroll period?]]
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* [[Setting the government gateway credentials]]
 
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* [[How do I set my company HMRC details?]]
 
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* [[How do I Create a Department?]]
 
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* [[How do I add a new employee to the payroll?]]
 
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* [[How do I Create a Department?]]
 
  
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{{KB_Tags|payment, payroll, parameters, settings}}
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{{KB_Tags|payment, payroll, parameters, settings, pay rates, overtime, benefits in kind, double time, additional pay, lump sum}}
 
{{FAQ}}{{How}}{{KB_PR}}{{ZN_Admin}}
 
{{FAQ}}{{How}}{{KB_PR}}{{ZN_Admin}}

Latest revision as of 13:59, 6 June 2020

Summary

This article explains how to default the payment options for new employee records.

The settings can be tailored for individual employees.

More Information

Default settings are picked up when new employee records are created. These can then be edited to suit the individual employee e.g. if the majority of your staff are paid weekly, by the hour and work 42 hours, you may wish to set these as payroll defaults.

Default settings include:

  • Payment Method e.g. BACS, Cash, Cheque etc.
  • Payment Frequency e.g. Weekly, Monthly etc.
  • Payment Type i.e. Hourly or Salaried.
  • Standard Hours.
  • Pay Rates e.g. Standard Pay Rate, Overtime Rates such as Time & ½, Double Time etc.
Default settings will only appear on new employee records. If you have already created employee records, any changes to the default settings will not affect the existing records. You will need to edit each individual record manually.

Go to " " Reports & Settings Maintenance Options System Administrator Module Settings" Payroll Module Settings".

  • Scroll down the screen to the "Payment Defaults".
  • Select each option in turn and click [Edit] to check or amend the data. If you make any changes click [OK] for each.
"Payment method"
  • 'CA' - Cash
  • 'CH' - Cheque
  • 'CR' - Credit Transfer
  • 'BA' - Bank Account Transfer (this includes all Automated Pay systems e.g. Natwest Autopay)
"Payment Frequency"
  • 'M' - Monthly
  • 'W' - Weekly
  • 'F' - Fortnightly
  • '4' - 4 Weekly
"Payment Type"
  • 'H' - Hourly
  • 'S' - Salary
"Standard Hours"
Enter the standard number of hours worked if "Payment Type" is 'H' - Hourly.
Enter '1' as the "Standard Hours" worked if "Payment Type" is 'S' - Salary.

Payment rates

You may create up to 10 payment rates to be used in the payroll e.g. Standard Rate, Double Time etc.

Select each option in turn and click [Edit] to check or amend the data. If you make any changes click [OK] for each.

  • Select "Payment 1 description"
  • Enter a description e.g. 'Std Rate' (Max 15 characters).
  • Select "Payment 1 rate"
  • If Payment Type is Hourly - enter the hourly rate
£8.72
  • If Payment Type is Salary - enter the Salary Rate based on the default Payment Frequency
£200 per week, £800 per month.

Generally you would leave this blank since salaried employees are likely to be paid different amounts and there will be no standard figure.

For the remaining 9 options follow these steps:

  • Select "Payment 2"
  • Enter a description e.g. 'Double Time' (Max 15 characters).
This will appear on payslips and the payroll screen when you run a payroll period.
  • Select the rate type e.g. an hourly rate, a percentage of the Payment 1 rate, a Lump Sum or a Benefit.
  • Depending on the above choice, enter the relevant amount or leave the value as 0 for no default.
  • Select "Payment 2 pension flag"
  • Specify if this rate is to be excluded from pensionable gross pay.
  • Click [Done] and [Accept] to save the updated details.

See also


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Keywords AND Misspellings
payment, payroll, parameters, settings, pay rates, overtime, benefits in kind, double time, additional pay, lump sum
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