Difference between revisions of "Processing a Purchase Order"

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== Summary ==
 
== Summary ==
 
This article explains how to process an purchase order. This will include printing and receiving the order.  
 
This article explains how to process an purchase order. This will include printing and receiving the order.  

Revision as of 11:44, 10 February 2012

Summary

This article explains how to process an purchase order. This will include printing and receiving the order.

More Information

Printing the Purchase Order

Go to " Purchase Ordering Add or Edit Purchase Orders".

  • Enter the supplier account code, or search for the supplier.
  • Select the order to process.
  • Press <F2> to process the order.
  • Press <A> to tag all the items in the list.
  • Press <F5> to print the order.

Receiving the Purchase Order

Go to " Purchase Ordering Add or Edit Purchase Orders".

  • Enter the supplier account code, or search for the supplier.
  • Select the order to process.
  • Press <F2> to process the order.
  • Press <T> to tag the items received in the list. Make sure you check that the price, quantity and part number are correct.
Note: If you have only received part of what you ordered of an item, you deal with this in the following manner:
  • Split the order line by moving the cursor onto the line in question, and pressing <Shift+F7>.
  • Enter the amount that you are receiving into stock. Press <Esc> and <Accept>.
  • The system creates two lines on the Purchase Order for the same Stock Code.
  • Tag the line with quantity you want to receive as above.
  • Press <F6> to receive the lines on the order.
  • Press <Enter> on the "Tagged Items Found" window.
  • Press the [Receive] button and enter the supplier 'Delivery Note' or 'Invoice number', if there is no Delivery Note.
  • The system will print a Goods Received Note, which should be stapled to the supplier paperwork from which you have booked in the goods. This should then go to the accounts department.

See Also


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Keywords AND Misspellings
Purchase orders, printing a purchase order