Posting purchase invoices
From Catalyst
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This article or section is under review. Be aware: Content may change as the document is reviewed. |
Summary
The following article outlines how to post any Purchase invoices you may receive onto platinum
Additional Information
- From the "Purchase Ledger" -> "Purchase Ledger Postings".
- Move to "Invoice/Credit/Op. Bal.:".
- Select 'I' to post an 'Invoice'.
- At "Account:" type in the supplier's account code if known, or search for a supplier.
- At "Document No:" enter the invoice or credit note number.
 | This field is 8 characters long so if the number you have is longer than this, make sure you enter the last 8 characters only. |
- At "Date:" enter the date shown on the invoice.
| If this is a late invoice and you have already closed the month to which it relates, post it with a date of the 1st of the next month you are going to close. |
- At "Description:" enter a description that relates to the invoice you are posting, this is what you will see when you view "Supplier History" so it should be used to quickly identify what a transaction is, e.g. {{DataValue|VEHICLES}, 'PARTS', 'PETROL' or you could enter an Order Number (Maximum of 15 characters).
- Move to the Values section at the lower part of the screen. Here you can enter the Net amount at V.A.T Rate 1 – 17.5% then press <F3> The program will work out the V.A.T for you.
| Check it is correct as rounding can lead to small errors sometimes. |
- If the invoice has a Settlement on it then the V.A.T. will be the appropriate amount depending on the Settlement percentage. Carry on filling in the Net amounts at any other applicable V.A.T. Rates. When you have finished check the total amounts agree to the invoice.
- At "Cost Centre:" and enter the Purchase Centre to code the total Net value if known, or search for the cost centre.
- Once all the information has been checked press <Esc>.
- On the bottom right of your screen is a Purchase ledger number, which is Platinum's unique transaction reference for this invoice. It is a good idea to write this number somewhere on the actual invoice as your reminder that it has been posted on the system.
- Click [Accept] to save the posting and move onto the next.
