Difference between revisions of "How do I create a new Unit Sales finance company?"

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{{Review}}
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== Summary ==
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This article explains how to create a '''Finance Company''' code, which can then be used to specify who a deal is [[Selling a unit#Finance|financed]] with when creating sales orders or invoices for units.
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{{Warning|text=Please note this is purely to allow the system to split an invoice between a customer and finance company. All finance documents and payment schedules should be processed with your finance company.}}
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== More Information ==
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{{Units}}
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To add a new '''Finance Company''', go to {{Menu|{{VS}}|Maintenance Options|Add or Edit Finance Rates|HP File Amendments}}.
  
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== Summary ==
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* At {{DataPrompt|Finance Code}}, enter a unique code for the finance company (max 8 characters).This is the code you will enter when specifying who is [[Selling a unit#Finance|financing]] a deal on a unit order or invoice.
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This article will talk you through creating a '''New Finance Company''', which can then be used within the "Vehicle Sales" Module to finance a vehicle out to a customer.
 
  
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== Additional Information ==
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{{Example|text=For Black Horse Finance the code could be BL HORSE.}}
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To add a new '''Finance Company''' you will need to go to "Vehicle Sales" -> "Maintenance Options" -> "Add or Edit Finance Rates" -> "HP File Amendments".
 
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Once here you will be displayed with various options, these need to be entered as follows;
 
  
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* On the {{DataPrompt|Finance Code:}} create a unique code for the finance company that is up to eight characters long, using part of the finance company's name and a number is a good idea.
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* At {{DataPrompt|Description}}, enter the finance company name and brief description. This can simply be the name of the finance company.
  
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{{Example|text=''For Black Horse Finance the code would be BLACK012.''}}
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{{Example|text=For Black Horse Finance the description could be Black Horse Finance 12 months.}}
  
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* On the {{DataPrompt|Description:}} give the finance code a description, this can simply be the name of the finance company and the amount of months the finance will be for.
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* This will not be printed on a customer's document.  It is used to help you identify the correct finance code to use.
  
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* On the {{DataPrompt|Finance Company:}} enter in the '''Sales Account''' for the finance company who will be responsible for the Finance scheme that is being created.
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* At {{DataPrompt|Finance Company}}, enter or [[How do I find a customer?|search]] for the Customer Account Code for the finance company who will be responsible for the Finance scheme.
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** If you have not yet created a customer account for this finance company please follow [[Creating a new customer or supplier|this]] article.
  
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* On the {{DataPrompt|Period In Months:}} enter the amount of months that the finance code will be set up for. This will be in ''12 month periods'' ranging from '''12 months up to 60 months.'''
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{{Note|text=The account name and address for the supplier code will be printed on the customer document.}}
  
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* At {{DataPrompt|Period In Months}}, enter the amount of months that the finance scheme will be set up for. This could be anything from '''12 to 60 months.'''
  
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{{Note|text=As a general rule it is advised that nothing else on this page is altered as it will affect the amount that is financed on the vehicle when selling the vehicle off.}}
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{{Tip|text=If you are unsure what to enter here we recommended entering '''12 months.'''.}}
  
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{{Warning|text=You '''do not''' need to fill anything else in on this page! Leave the remaining fields untouched.}}
  
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* Once happy with the details entered press {{KeyPress|Esc}}, a prompt will appear asking ''"Do you want to accept or ignore any changes made?"''. Click {{Button|Accept}}.
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* Press {{KeyPress|Esc}} and click {{Button|Accept}}.
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* This will take you back to the {{DataPrompt|Finance Code:}} press {{KeyPress|Esc, Esc, Esc}} to return to the "Vehicle Sales" main menu.
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* This will take you back to the {{DataPrompt|Finance Code}}. Press {{KeyPress|Esc}} to exit.
  
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{{Note|text=When you wish to add finance to a ''Unit Invoice'', the new finance code will be available. Tick the {{DataPrompt|Financed}} box and press {{KeyPress|F1}}/{{KeyPress|S-F1}} to scroll through the available finance codes.}}
  
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{{Note|text=Now when you go to add finance to a ''Vehicle Invoice'' the new finance code that you have just created will be made available.}}
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== See also ==
  
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* [[Recommended unit sales routines]]
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* [[Creating a new unit]]
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* [[Creating a used unit]]
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* [[Selling a unit]]
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* [[How do I find a customer?]]
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* [[Selling a unit#Finance|Adding Finance to a Deal]]
  
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{{KB_Tags|Finance, Company, Create, New, Add, Vehicle Sale, Order, Invoice}}{{KB_VS}}
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{{KB_Tags|unit, vehicle, wholegood, caravan, agricultural machine, tractor, trailer, car, suv, motorcycle, motorbike, scooter, truck, van, lorry, motorhome, quad, atv, boat, tricycle, quadricycle, bicycle, bike, plant, finance, company, finance company, order, invoice, invoicing, rate, rates, hire, purchase, black horse, close, hp}}
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{{FAQ}}{{How}}{{KB_VS}}{{ZN_Admin}}

Latest revision as of 17:10, 5 December 2022

Summary

This article explains how to create a Finance Company code, which can then be used to specify who a deal is financed with when creating sales orders or invoices for units.

Please note this is purely to allow the system to split an invoice between a customer and finance company. All finance documents and payment schedules should be processed with your finance company.

More Information

Units: Unit is a general term used to cover all types of vehicle and machinery, including items such as motorcycles, scooters, cars, trucks, vans, caravans, motorhomes, boats, tractors, ATVs, agricultural equipment, wholegoods and construction equipment.

To add a new Finance Company, go to " Unit Sales Maintenance Options Add or Edit Finance Rates HP File Amendments".

  • At "Finance Code", enter a unique code for the finance company (max 8 characters).This is the code you will enter when specifying who is financing a deal on a unit order or invoice.
For Black Horse Finance the code could be BL HORSE.
  • At "Description", enter the finance company name and brief description. This can simply be the name of the finance company.
For Black Horse Finance the description could be Black Horse Finance 12 months.
  • This will not be printed on a customer's document. It is used to help you identify the correct finance code to use.
  • At "Finance Company", enter or search for the Customer Account Code for the finance company who will be responsible for the Finance scheme.
    • If you have not yet created a customer account for this finance company please follow this article.
The account name and address for the supplier code will be printed on the customer document.
  • At "Period In Months", enter the amount of months that the finance scheme will be set up for. This could be anything from 12 to 60 months.
If you are unsure what to enter here we recommended entering 12 months..
You do not need to fill anything else in on this page! Leave the remaining fields untouched.
  • Press <Esc> and click [Accept].
  • This will take you back to the "Finance Code". Press <Esc> to exit.
When you wish to add finance to a Unit Invoice, the new finance code will be available. Tick the "Financed" box and press <F1>/<Shift+F1> to scroll through the available finance codes.

See also


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Keywords AND Misspellings
unit, vehicle, wholegood, caravan, agricultural machine, tractor, trailer, car, suv, motorcycle, motorbike, scooter, truck, van, lorry, motorhome, quad, atv, boat, tricycle, quadricycle, bicycle, bike, plant, finance, company, finance company, order, invoice, invoicing, rate, rates, hire, purchase, black horse, close, hp
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