How do I customise text on my booking and security invoices?
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Contents
Summary
This article explains how to customise the text that is printed on a Hire Invoice and Security Invoice.
More Information
You may configure the text that appears at the top of all invoices for a specific activity type e.g. 'Retail Bookings' and/or for the text that appears for specific item types e.g. 'Accessories'.
Activity Types
Go to " Booking and Hire Maintenance Options Add or Edit Activity Types".
- Click [List].
- Select the type to amend and click [Edit].
- Go to the [Booking Settings] tab and click into the "Header Text" box.
- Enter the text to appear for at the top of the invoice for items of this activity type e.g 'Hire Period Starts :'.
- Specific information can also be printed by inserting tokens to represent the items you wish to print e.g. 'Hire Period Starts : ~202' would allow the start date to print alongside the text entered.
Tokens for Activity Types
~9 | (8 characters) Booking Number
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~201 | (30 characters) Booking Reference
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~202 | (10 characters) Start Date
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~203 | (5 characters) Start Time
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~204 | (10 characters) End Date
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~205 | (5 characters) End Time
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~235 | (30 characters) Booking Period
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- Click [Done] and [Accept] to save the changes.
Hire Item Types
Go to " Booking and Hire Maintenance Options Add or Edit Hire Item Types".
- Click [List].
- Select the type to amend and click [Edit].
- Go to the [Booking Settings] tab and click into the "Hire Item Text" box.
- Enter the text to appear for at the top of the invoice for items of this hire item type e.g 'Accessory Details:'.
- Specific information can also be printed by inserting tokens to represent the items you wish to print e.g. 'Accessory Details: ~613' would allow the hire item name to print alongside the text entered.
Tokens for Hire Item Types
~608 | (20 characters) Stock Code/Vehicle Model
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~609 | (90 characters) Stock/Vehicle Description
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~613 | (30 characters) Hire Item Name
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~627 | (3 characters) Vehicle Manufacturer Code
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~628 | (30 characters) Vehicle Manufacturer Description
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~629 | (20 characters) Vehicle Registration
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~633 | (15 characters) Vehicle Colour
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~634 | (10 characters) Vehicle Mileage
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- Click [Done] and [Accept] to save the changes.
See also
BH98