How do I reverse a purchase invoice?
Contents
Summary
This article suggests the methods you may use to reverse a Purchase invoice posted in error e.g. a duplicate posting or a posting to the wrong supplier account.
More Information
You may either post a credit note with the exact same details, which will have the effect of counteracting the invoice, or adjust the invoice balance to zero so cancelling it out. The simplest method is a credit note but either will have the desired effect.
Posting a credit note
Use Purchase Ledger Postings to post a credit note to the supplier account. Follow this article for how to post a credit.
- Simply enter the exact same information but choose 'Credit' as the document type. The credit will be automatically allocated to the invoice as the document number will be the same.
 | If you have already marked the invoice as paid, you will be advised the document balance will be negative. Click [Yes] to confirm this is the case. Make sure you then use Purchase Ledger Payments to pay the balance of the document. This will cancel the payment made in error. |
Adjusting the invoice
This article explains how to adjust an invoice. Make sure you enter the exact opposite values to those displayed on screen e.g. to reverse an invoice with a nett value of £100.00 your adjustment would be -£100.00.
See also
