Difference between revisions of "How do I reverse a Payment to a Supplier?"

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== Details ==
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== Summary ==
 
Sometimes it is necessary to reverse a payment e.g. if you have paid the wrong item or the cheque has been lost in the post.
 
Sometimes it is necessary to reverse a payment e.g. if you have paid the wrong item or the cheque has been lost in the post.
  
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=== Method ===
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=== More Information ===
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Go into {{Menu|Systems\Accounts|{{SL}}|Payments}}.
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Go into {{Menu|{{PL}}|Payments}}.
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* Enter the Suppliers Account Code or type their name and press {{KeyPress|Enter}} to search for their account.
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* At the {{DataPrompt|Supplier:}}, type in the supplier's code if known, or [[Do I have to remember all these customer and supplier codes?|search]] for the supplier.
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* When you have found their account make sure you are still on the account code field, if necessary press the left arrow key to go back onto it.
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* Use the {{DataPrompt|Mode:}} to select "All Documents".
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* Press {{KeyPress|F2}} and the Mode field on the top right side of the screen will change. There are 3 possible modes so press {{KeyPress|F2}} until it says {{DataValue|All Documents}}.
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* Select the document you want to reverse.
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* Press {{keyPress|Enter}} to drop down onto the payment screen. Arrow key down the screen until you find the document to reverse - don't forget you are looking at a list of invoice and credits some of which may still be outstanding and some which may not be. The Balance column will be zero on the ones which have been fully paid.
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* To reverse a payment against an invoice press the {{KeyPress|minus}} key and then the amount to reverse (To reverse a payment against a credit note just enter the amount).
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* When you have found the right one, press the right arrow key to move over to the payment column. To reverse a payment against an invoice tap the minus sign then the amount to reverse. To reverse a payment against a credit note just enter the amount. Press {{KeyPress|Enter}} and you will see the Balance column will now show the amount you owe again.
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* Press {{Button|Done}}.
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* Press {{KeyPress|Escape}}. Enter the date for the reversal, usually today. In the comment field enter the cheque number or suitable comment. The Payment centre is where you want the reversal to go to e.g. {{DataValue|Z992 - Current Bank Account}}.
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* Enter the date for the reversal, usually today.
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* Press {{KeyPress|Escape}} then choose {{Button|Accept}}. You are now able to go back in and pay the invoice off with the new cheque or leave it unpaid until your next payment run.
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* In the {{DataPrompt|Cheque no./Comment:}} field, enter the cheque number or suitable comment.
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* In the {{DataPrompt|Payment centre:}}, enter the centre to which the reversal is to go e.g. {{DataValue|Z992 - Current Bank Account}}.
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* Press {{Button|Done}} then choose {{Button|Accept}}. You are now able to go back in and pay the invoice off with the new cheque or leave it unpaid until your next payment run.
  
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* [[:Category:Getting Started|Getting Started]]
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== See also ==
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* [[Getting Started - Accounts]]
 
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* [[How do I Find a Customer?]]
 
 
* [[How do I See All Documents rather than just Outstanding?]]
 
* [[How do I See All Documents rather than just Outstanding?]]
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* [[How do I Reverse a Payment on the Sales Ledger?]]
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* [[How do I reverse a payment on the sales ledger?]]
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* [[How do I Reverse a Payment on the Sales Ledger?]]
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* [[How do I put a customer\supplier invoice on hold?]]
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* [[How do I reverse a Payment to a Supplier?]]
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* [[How do I allocate a payment to an invoice?]]
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* [[How do I Put a Customer\Supplier Invoice on Hold?]]
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* [[Paying suppliers]]
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* [[How do I Take a Customer\Suppler Invoice off Hold?]]
 
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* [[How do I Write Off Bad Debts?]]
 
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* [[How do I Handle Contras?]]
 
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* [[How do I Allocate a Payment to an Invoice?]]
 
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* [[Posting Payments Received]]
 
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* [[Paying Suppliers]]
 
  
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{{KB_Tags|supplier payments, reverse payment, cancel payment}}
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{{KB_Tags|supplier payments, reverse payment, cancel payment, delete payment, duplicate, delete}}
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{{FAQ}} {{KB_PL}}
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{{FAQ}}{{How}}{{KB_PL}}
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{{KB_Ref|SL04, PL04}}
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{{KB_Ref|PL04, SL04}}

Latest revision as of 05:34, 19 June 2019

Summary

Sometimes it is necessary to reverse a payment e.g. if you have paid the wrong item or the cheque has been lost in the post.

More Information

Go into " Purchase Ledger Payments".

  • At the "Supplier:", type in the supplier's code if known, or search for the supplier.
  • Use the "Mode:" to select "All Documents".
  • Select the document you want to reverse.
  • To reverse a payment against an invoice press the <minus> key and then the amount to reverse (To reverse a payment against a credit note just enter the amount).
  • Press [Done].
  • Enter the date for the reversal, usually today.
  • In the "Cheque no./Comment:" field, enter the cheque number or suitable comment.
  • In the "Payment centre:", enter the centre to which the reversal is to go e.g. 'Z992 - Current Bank Account'.
  • Press [Done] then choose [Accept]. You are now able to go back in and pay the invoice off with the new cheque or leave it unpaid until your next payment run.

See also


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Keywords AND Misspellings
supplier payments, reverse payment, cancel payment, delete payment, duplicate, delete
Tags

PL04, SL04

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