Difference between revisions of "Paying suppliers"

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== Summary ==
 
== Summary ==
This article explains how make a payment to a Supplier?
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This article explains how make a payment to a Supplier.
  
 
== More Information ==
 
== More Information ==
 
Go to {{Menu|{{PL}}|Payments}}.
 
Go to {{Menu|{{PL}}|Payments}}.
* At {{DataPrompt|Supplier:}} type in the suppliers account code if known, or [[How do I find a supplier?|search]] for a supplier.
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* At {{DataPrompt|Supplier:}} type in the supplier's account code if known, or [[How do I find a supplier?|search]] for a supplier.
*Move the arrow key until it is pointing at the line you are making a payment for.
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* Select the document you want to pay.
*Press {{KeyPress|F}} and {{KeyPress|Enter}} to pay the amount in full.
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* Press {{KeyPress|F}} to pay the amount in full.
*If you are not paying the whole amount arrow key across to the {{DataPrompt|Payment}} column and enter the amount.
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* If you are not paying the whole amount enter the amount you are paying.
*Move across the screen to the discount column, to apply any discounts you are receiving.  If any documents have a settlement available you can press {{KeyPress|S}} and the settlement amount will be calculated for you.
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* Move across the screen to the discount column, to apply any discounts you are receiving.  If any documents have a settlement available you can press {{KeyPress|S}} and the settlement amount will be calculated for you.
*Press {{KeyPress|Escape}} to enter the payment details. Make sure the date is correct i.e. the date you received payment or the date of the cheque you are issuing.
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* Press {{Button|Done}} to enter the payment details. Make sure the date is correct i.e. the date you received payment or the date of the cheque you are issuing.
*Enter the cheque number or a comment e.g. {{DataValue|CASH}}, {{DataValue|VISA}}, {{DataValue|ALLOCATED}} (if you are taking a credit against an invoice).
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* At {{DataPrompt|Cheque no./Comment}} enter the cheque number or a comment e.g. {{DataValue|CASH}}, {{DataValue|VISA}}, {{DataValue|ALLOCATED}} (if you are taking a credit against an invoice).
*Make sure the payment centre is correct, When paying cheques out the centre should usually be {{DataValue|Z992}} - "Bank Account".
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* Make sure the payment centre is correct, When paying cheques out the centre should usually be {{DataValue|Z992}} - "Bank Account".
*Once you have completed the entries press {{KeyPress|Escape}}.
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* If you have taken a settlement discount select {{DataValue|Adjustment}} to allow the system to post the amount of discount taken for you. If your supplier will send you a credit note for the discount taken select {{DataValue|Credit Note}}.
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* Select {{Button|Done}}.
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* You may choose to print a remittance at this stage by selecting the {{Button|Remittance}} button.
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* Select {{Button|Accept}} and the "Payment" is complete.
  
{{Tip|text=You may choose to print a remittance at this stage by selecting the {{Button|Remittance}} button.}}
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{{Information|text=To pay multiple suppliers in one payment run please see [[How do I authorise and make bulk supplier payments?]].}}
 
 
*Choose {{Button|Accept}} to post the payment.
 
  
 
== See also ==
 
== See also ==
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* [[How do I change the method of payment after it has been posted?]]
 
* [[How do I change the method of payment after it has been posted?]]
 
* [[How do I reverse a Payment to a Supplier?]]
 
* [[How do I reverse a Payment to a Supplier?]]
* [[How do I take a payment on a credit card?]]
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* [[Posting payments received]]
* [[Posting Payments Received]]
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* [[How do I Allocate a Payment to a Credit Note?]]
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* [[How do I deal with contras?]]
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* [[How do I authorise and make bulk supplier payments?]]
  
{{KB_Tags|Posting, Payments, Supplier, pay, paid}}
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{{KB_Tags|posting, payments, supplier, pay, paid, settlement, cheque, bacs}}
 
{{KB_PL}}{{ZN_Accounts}}
 
{{KB_PL}}{{ZN_Accounts}}
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{{KB_Ref|PL04, SL04}}

Latest revision as of 06:31, 18 February 2020

Summary

This article explains how make a payment to a Supplier.

More Information

Go to " Purchase Ledger Payments".

  • At "Supplier:" type in the supplier's account code if known, or search for a supplier.
  • Select the document you want to pay.
  • Press <F> to pay the amount in full.
  • If you are not paying the whole amount enter the amount you are paying.
  • Move across the screen to the discount column, to apply any discounts you are receiving. If any documents have a settlement available you can press <S> and the settlement amount will be calculated for you.
  • Press [Done] to enter the payment details. Make sure the date is correct i.e. the date you received payment or the date of the cheque you are issuing.
  • At "Cheque no./Comment" enter the cheque number or a comment e.g. 'CASH', 'VISA', 'ALLOCATED' (if you are taking a credit against an invoice).
  • Make sure the payment centre is correct, When paying cheques out the centre should usually be 'Z992' - "Bank Account".
  • If you have taken a settlement discount select 'Adjustment' to allow the system to post the amount of discount taken for you. If your supplier will send you a credit note for the discount taken select 'Credit Note'.
  • Select [Done].
  • You may choose to print a remittance at this stage by selecting the [Remittance] button.
  • Select [Accept] and the "Payment" is complete.
To pay multiple suppliers in one payment run please see How do I authorise and make bulk supplier payments?.

See also


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Keywords AND Misspellings
posting, payments, supplier, pay, paid, settlement, cheque, bacs
Tags

PL04, SL04