Difference between revisions of "How do I deal with Gift Vouchers?"

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==Summary==
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== Summary ==
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Some of our clients sell Gift Vouchers.  The following article outlines how this is achieved in Platinum for customers in United Kingdom.
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This article outlines how this is achieved in Platinum for customers in the United Kingdom.
  
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==Setup==
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== More Information ==
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Go to "Stock Control" -> "Add or Edit Stock Item".
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Vouchers can be sold or redeemed with any invoice raised in Platinum. Here we will use [[Selling stock at point of sale|Point Of Sale]] as an example.
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* Create a suitable {{DataPrompt|Stock Code}} and give it a description of {{DataValue|Gift Voucher}}.
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* Give it a {{DataPrompt|Retail Price}} of {{DataValue|£1.00}} with zero Cost.
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== Setup ==
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* On the "Invoicing Tab", set the {{DataPrompt|V.A.T Rate:}} to {{DataValue|Zero}}. Current VAT legislation (November 2008) in the UK states that you do not have to account for VAT on vouchers that you both issue and redeem.
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Go to {{Menu|{{ST}}|Add or Edit Stock Item}}.
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* Create a new [[How do I Create a Sales or Purchase Centre?|Cost Centre]] that links into a new centre on the Balance Sheet.
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* Click {{Button|Add}} and enter a suitable {{DataPrompt|Stock Code}} e.g. GIFT.
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* In the {{DataPrompt|Description}} enter {{DataValue|Gift Voucher}}.
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* Enter a {{DataPrompt|Standard Selling}} price of {{DataValue|£1.00}}.  Leave the {{DataPrompt|Std Cost Price}} set to zero.
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{{Tip|text=If you sell a £10 voucher, you can sell 10 x £1 vouchers so you know the value of vouchers sold without having to divide the figure at all.}}
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* Set the {{DataPrompt|V.A.T Rate:}} to {{DataValue|2 - Zero Rate}}. Current VAT legislation (November 2008) in the UK states that you do not have to account for VAT on vouchers that you both issue and redeem. You should check the VAT legislation carefully to ensure that your scheme is operating under the correct rules.
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* Create a new [[How do I create a sales or purchase centre?|Sales Centre]] that links into a new centre on the Balance Sheet.
 
** If you are unsure what codes to use, consult your Accounts Department.
 
** If you are unsure what codes to use, consult your Accounts Department.
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* On the "Movements Tab", ensure that the {{DataPrompt|Update Quantity}} is set to {{DataValue|Yes}}.
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* On the {{Tab|Invoicing}} tab, ensure that {{DataPrompt|Update Quantity}} is set to {{DataValue|Yes}}.
 
* Click {{Button|Done}} and {{Button|Accept}}.
 
* Click {{Button|Done}} and {{Button|Accept}}.
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* You now need to do a [[How do I adjust the stock level of an item?|Stock Movement]] to put a quantity of Gift Vouchers in stock. (This does not affect Stock Valuation as the items are at zero Cost).
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* You now need to do a [[How do I adjust the stock level of an item?|Stock Movement]] with a mode of {{KeyPress|A}} to put a quantity of Gift Vouchers in stock. (This does not affect Stock Valuation as the items are at Zero Cost).
  
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==More Information==
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== More Information ==
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==Selling a Gift Voucher==
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=== Selling a Gift Voucher ===
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* When a Customer comes in and wants to buy, for example, £10 worth of Gift Vouchers, go into [[Selling Stock at Point of Sale|Point Of Sale]] and enter the Stock Code for the Gift Voucher, and in the Quantity, put the multiple in to bring the total to the amount of the Voucher required and complete the sale as usual.
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* When a Customer comes in and wants to buy a Gift Voucher, go into [[Selling stock at point of sale|Point Of Sale]].
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** Enter the Stock Code for the Gift Voucher.
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** Enter the Quantity of vouchers required, e.g. {{DataValue|10}} to sell a £10 voucher.
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** Complete the sale as usual showing how they have paid for the voucher.
  
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==Redeeming a Gift Voucher==
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=== Redeeming a Gift Voucher ===
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* When a Customer comes in to redeem a Gift Voucher, go into [[Selling Stock at Point of Sale|Point Of Sale]] and enter the Stock Code of the Gift Voucher, but this time, enter a Negative Quantity to the amount of the Vouchers being redeemed, then, enter the Items that the Customer is Purchasing and complete the sale as usual.
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* When a Customer comes in to redeem a Gift Voucher, go into [[Selling stock at point of sale|Point Of Sale]].
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** Enter the Stock Code of the Gift Voucher.
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** Enter a Negative Quantity to the amount of the Vouchers being redeemed, e.g. to redeem a £10 voucher you would enter a quantity of {{DataValue|-10}}.
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** Enter the items the Customer is purchasing as usual.
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** Complete the sale in the normal way. The system will reduce the balance owing by the amount of the Gift Vouchers entered.
  
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== See Also ==
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== See also ==
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*[[Selling Stock at Point of Sale]]
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* [[Selling parts over the counter]]
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* [[How do I find a stock code?]]
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* [[How do I find a customer?]]
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* [[Selling stock at point of sale]]
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* [[How do I Give Discount in Point Of Sale?]]
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* [[How do I Do a Refund in Point of Sale?]]
  
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{{KB_Tags|Gift Voucher}}{{KB_ST}}
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{{KB_Tags|gift voucher, gift, voucher, discount, payment, alternative, parts, stock}}
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{{How}}{{KB_ST}}{{ZN_PartsCounter}}

Latest revision as of 05:33, 19 June 2019

Summary

This article outlines how this is achieved in Platinum for customers in the United Kingdom.

More Information

Vouchers can be sold or redeemed with any invoice raised in Platinum. Here we will use Point Of Sale as an example.

Setup

Go to " Stock Control Add or Edit Stock Item".

  • Click [Add] and enter a suitable "Stock Code" e.g. GIFT.
  • In the "Description" enter 'Gift Voucher'.
  • Enter a "Standard Selling" price of '£1.00'. Leave the "Std Cost Price" set to zero.
If you sell a £10 voucher, you can sell 10 x £1 vouchers so you know the value of vouchers sold without having to divide the figure at all.
  • Set the "V.A.T Rate:" to '2 - Zero Rate'. Current VAT legislation (November 2008) in the UK states that you do not have to account for VAT on vouchers that you both issue and redeem. You should check the VAT legislation carefully to ensure that your scheme is operating under the correct rules.
  • Create a new Sales Centre that links into a new centre on the Balance Sheet.
    • If you are unsure what codes to use, consult your Accounts Department.
  • On the [Invoicing] tab, ensure that "Update Quantity" is set to 'Yes'.
  • Click [Done] and [Accept].
  • You now need to do a Stock Movement with a mode of <A> to put a quantity of Gift Vouchers in stock. (This does not affect Stock Valuation as the items are at Zero Cost).

More Information

Selling a Gift Voucher

  • When a Customer comes in and wants to buy a Gift Voucher, go into Point Of Sale.
    • Enter the Stock Code for the Gift Voucher.
    • Enter the Quantity of vouchers required, e.g. '10' to sell a £10 voucher.
    • Complete the sale as usual showing how they have paid for the voucher.

Redeeming a Gift Voucher

  • When a Customer comes in to redeem a Gift Voucher, go into Point Of Sale.
    • Enter the Stock Code of the Gift Voucher.
    • Enter a Negative Quantity to the amount of the Vouchers being redeemed, e.g. to redeem a £10 voucher you would enter a quantity of '-10'.
    • Enter the items the Customer is purchasing as usual.
    • Complete the sale in the normal way. The system will reduce the balance owing by the amount of the Gift Vouchers entered.

See also


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Keywords AND Misspellings
gift voucher, gift, voucher, discount, payment, alternative, parts, stock
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